Managing a Retainer

Add funds to an existing retainer, or close retainers with a remaining balance.

How to Add Funds to an Existing Retainer

1. Go to Invoices > Retainers.
2. Click the retainer to which you want to add funds.
3. On the retainer page, click Add Funds to Retainer.
4. Create a free-form, open invoice for the amount you’d like to add to the retainer.
5. Save the invoice, and send it to the client.
6. Record Payment for the invoice when it’s received. If you click View Retainer Details at the top of the invoice, you’ll see that the new funds have been added to the retainer.

How to Close a Retainer with a Balance

1. Go to Invoices > Retainers, and open on the retainer you need to close.
2. Click Add Funds To Retainer.
3. Generate a dummy invoice for the negative amount of the balance of the retainer.
   • Ex. If the retainer balance is $100, generate a retainer invoice for -$100.
4. Save the invoice, and mark it as paid from Record Payment.
5. Go back to Invoices > Retainers, and open the retainer again.
6. Click the green Close Retainer button.

If you’d like those funds to show up in future invoice and payments received reports, simply create a new, free-form, regular invoice for that amount and mark it as paid.