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Time Tracking posts:

Adding Time Tracking to Your Apps

From time to time, we come across a customer who’s decided to tightly embed Harvest into their daily workflow all on their own. Some customers prefer to have Harvest right inside the apps they use everyday, which may not be ones we already integrate with. The folks at We Are Mammoth did exactly this. When they first started to use Harvest, it was an adjustment for them. It was hard to remember to start and stop a timer, so they decided to use the Harvest Platform to add the Harvest timer directly into their issue management platform, DoneDone.

As Ka Wai from We Are Mammoth said, “The integration is magnificently easy and slick (Well done, Harvest team!). In about an hour, we had time tracking plugged into every issue in DoneDone.”

Not only was the implementation smooth, but they got the result they were looking for—more employees tracking time to Harvest. They even got some added benefits they didn’t expect:

“Clients and our co-workers can quickly access the original DoneDone issue on Harvest timesheets, which naturally will expand on the detail of work being done by the developer. This makes a world of difference for our billing department, who vets our timesheets before invoicing the client.”

If we don’t integrate with your own app, you can use our Harvest Platform to build it. We’d love to hear about it or help with any questions you may have!

To read more about We Are Mammoth’s experience with Harvest and building the integration, check out their blog post here. And check out DoneDone—over 28,000 time entries have come from there to Harvest to date!

Harvest for iPhone 3.1: Manage Invoices from Mobile

You and your clients are doing more business on mobile as smartphones become more sophisticated and bigger. Our iPhone app lets you track time and expenses, but invoicing is not as mobile-friendly. Starting today, you can manage invoices from anywhere with the latest release of Harvest for iPhone.

iPhone Invoice Management

Review and Update the Status of an Invoice

Simply whip out your iPhone—like at a bank, or a client’s office—to review and update the status of an invoice. You can view the status of sent invoices, and see which ones are paid and outstanding. And just as easily re-send invoices to clients who misplaced them.

Paired with our mobile-friendly web invoice, clients can view and pay invoices right from their phone.

Receive Push Notifications for Payments and More

With 3.1, push notifications notify you immediately of payment on sent invoices. As soon as your client pays an invoice via Stripe or PayPal, the invoice is marked as paid in Harvest, and account owners are notified on iPhone. For old-fashioned clients who prefer to pay by check, manually mark their invoices as paid and keep receivables up-to-date.

Businesses with timesheet approval also receive notifications sent as reminders to submit time — you’ll be less likely to forget, and you can submit easily right from the app in case you’ve already clocked out and left the office.

Send Clients a Thank You Note

After receiving payment you can send a thank you note right from the app to show your appreciation (and then splurge on some fancy coffee beans). You won’t miss a beat when surprising your clients with an immediate follow up.

This is the first step in managing invoices with Harvest for iPhone, and we plan to release more updates in the future. If you like what you see, please let us know with a review in the App Store.

Harvest for Android 1.7: A Reliable Business Tool

Harvest for Android continues to get better this year with the release of 1.7. Following the modern design introduced last month, the latest update is much more reliable, with a slew of bug-fixes aimed to increase stability and improve syncing data to Harvest.

Harvest for Android 1.7

Quickly Search for Projects and Tasks

Reliability is matched with performance. Time and expense entry has been completely redesigned, with a focus on making input and selection painless. Customers with many projects and tasks can now quickly search and select without having to scroll through long lists.

Create Clients, Projects, and Tasks on the Fly

Not only can you search through projects and tasks, you can also create them.  Clients, projects, and tasks can be created on the fly, even while offline. You won’t have to wait until you have access to a computer to start on something new.

Secure Data Remotely

In the event your Android device is lost or stolen, you can revoke access to Harvest for Android by visiting your Account Profile via a web browser. You’ll also notice the app requesting new permissions to access account services. We’ll be better equipped to securely manage and sync your Harvest account with this enabled.

We invite you try 1.7 with your Android device today, and stay tuned for features like invoice management in the near future. Please write feedback to support@harvestapp.com, and leave a review in the Google Play store if you like what you see!

Meet the New Harvest for Google Apps

Google Apps is ingrained in our workflow here at Harvest, and many of our customers share the same story — checking e-mails in Gmail, collaborating on docs in Drive, and more.

Harvest fro Google Apps

The latest release of Harvest for Google Apps takes advantage of these tools already familiar and frequented by teams everywhere. It introduces the ability to pull users from Google Apps right into Harvest without re-entering any information. There’s also a tighter integration with Gmail. The team can take action on submitting timesheets and more right from Gmail’s inbox. Read on for the complete rundown of features.

Single Sign On

Sign in to Harvest with your Google Apps account and have one less password to remember. If you’re already signed in to another Google property like Gmail, you won’t have to re-enter your password to get into Harvest.

Import Users from Google Apps

With employees already in Google Apps, you can quickly add them to Harvest. From Manage > People in Harvest, click Import from Google. Then check off the Google Apps users you’d like to invite to Harvest. They’ll receive an e-mail with information to setup their account.

Gmail Actions

While viewing your inbox, a button now appears near the subject line of certain e-mails received from Harvest. These Gmail Actions provide one-click access to timesheets — either your own, or another employee’s timesheet for approval.

Export to Drive

Create the perfect time report and export it to Google Drive. Simply click Export > Google Drive from the report to export it to Google Drive. From there, manipulate the data in the resulting Google Spreadsheet, share it with colleagues or clients, and more.

Add the integration via the Google Apps Marketplace, and leave us a review if you like what you see! If you have any feedback, or if you’re having trouble please get in touch with our support team.

Harvest for iPhone 3.0: Refined & Simplified

We’ve updated our iPhone companion app with a more modern design, and a cleaner, simpler user experience. Behind the scenes, we simplified our codebase to gear up for future updates. Tracking time and entering expenses from iPhone feels even easier than before.

Harvest for iPhone 3

Here’s a rundown of the updates:

  • A brand new look & feel for iOS7
  • Swipe an entry to access start/stop or delete shortcuts
  • Better accessibility support for visually impaired users

The latest release is available today from the App Store — enjoy!

Harvest for Android 1.5.1: Better Performance, Team Status, and More!

Recently we released a long awaited update to Harvest for Android. In previous versions, there were reports by some users experiencing issues with syncing, sluggishness, and even crashing. We did a serious overhaul of the codebase to fix these issues and to make further enhancements much easier to implement. The result is a more reliable app with vastly improved performance and usability.

  • Optimized Timesheet — Now you can jump to today’s date from any day of the week in the timesheet. Behind the scenes, logged time updates to Harvest more efficiently than before.
  • Team Status — Administrators can stay in sync with their team by viewing their team’s timers in real-time from the app.
  • Refer a Friend — The next time you mention Harvest at a cocktail party, you can share a unique link with partygoers and earn credit ($) towards your next month’s bill.

android-time-tracker

This build should feel more solid than ever before, and we invite you to give it a try! And as always, we’re listening — don’t hesitate to leave us feedback in a review on the Google Play store.

Harvest for iPhone 2.2: Do More From Mobile

We’re excited to release Harvest for iPhone 2.2 as mobile continues to evolve as a powerful companion to get projects done. Now you can do more from the road without reaching for the old fashioned workstation.

While there are a slew of updates, the highlights are in time tracking:

  • Timesheet Approval — Submit timesheets for approval right from the app. Perfect for the days when you forget to submit a timesheet on your way home from the office.
  • Timestamps — View and edit timestamps. It’s easier to record and understand exactly how long you spent on a task.

mobile-iphone-timestamps-timesheet-approval

Behind the scenes, we’ve re-architected the app to make it possible for even more powerful updates in the future. You’ll be able to do more from mobile as it becomes an important part of your workflow. Grab the app in the App Store and show us some love with a review!

Timesheet Improvements: Easier Scanning and Fixed Date Row

Last week we made some improvements to the Harvest Timesheet; we fixed a few bugs and improved the performance overall. We also made a few usability improvements, most notably to the week view:

week-view

  1. When you’re entering time in the week view, it can be hard to quickly scan and see which date (column) and project (row) you’re on. We’ve put in some subtle visual cues to make it easier to quickly identify where you are on the timesheet.
  2. Some of you have a lot of project-task rows on your timesheet. When you scroll down, the header row used to disappear, and you couldn’t see which day you were tracking your time to. The date header row now sticks to the top page: as you scroll down, it’ll stay on the screen.
  3. We removed the row delete confirmation for empty rows (and if you need to add the row back, click “+ Add Row” and it’ll default to the project and task of the row you just removed). This is a subtle tweak that should save you some time.

We hope these improvements make time tracking a little easier and faster for you!

Introducing the New Harvest Chrome Extension

Since last Fall, our Chrome extension has helped thousands of Harvest users track time seamlessly within project management applications like Basecamp and Trello. Users can start a Harvest timer right from either application. Today, we’re releasing an update to make Harvest time tracking even more convenient whenever you use Google Chrome.

Once installed, with a single click (or press Alt + Shift + H), you can bring up Harvest to start or stop timers right from within Chrome. It’s fast and convenient. See it in action:

Whether you’re on Mac, Windows or Linux, Chrome is a fast and free way to browse the web. Combining Chrome with the Harvest extension is a great way to enjoy the speed and ease of time tracking on your desktop. Quickly start and stop timers and always know when you have a timer running at a glance.

To get started:

This is the first step in making our Chrome extension even smarter to help you work. Enjoy!

PS – Looking for more ways to incorporate Chrome into your workflow? Alongside Harvest, check out the complementary business apps for Chrome curated by Google.



Time Tracking Insights from Jason Calacanis

Harvest customer Jason Calacanis has started companies like Weblogs, Inc. (acquired by AOL), Mahalo.com and ThisWeekIn.com. Jason recently wrote about why his businesses track time and how that has helped them make better decisions.

Time tracking is a very touchy subject in the employment space, and you have to be very, very careful implementing it if you’re not in advertising, legal or consulting (where it’s standard). Time tracking asks team members to report on which projects and tasks they are working on down to the quarter hour.

It seems annoying, but it actually isn’t a big deal. It adds about five minutes to each person’s day—max —since most folks work on fewer than 10 tasks a day. The information you can get from it can be unexpected. For example, we realized that one of our video shows was costing eight times another, with two more sitting squarely in between. When drilled down, we figured out what the more efficient shows were doing, and applied those best practices to all the other shows.

Additionally, we went to our distribution partner and said, “Look, this is costing us more and here are the numbers—we need a better deal.” We got it!

If you’re having trouble motivating your team to adopt time tracking, Jason offers some sound advice:

Now, you will get standard objections like “I’m too busy to do this” and “You don’t trust me?” The first objection tends to come from high performers, who will respond properly to “I understand you’re slammed, but if you do this, it’s a short-term cost for a long-term benefit, because we’re going to show exactly how much more effective you are than everyone else—and you can use that in your next review!”

The “You don’t trust me?” protest tends to come from “eeyores” or low performers. When they respond this way, you should look them in the eye and say, “We wouldn’t have hired you if we didn’t trust you. This is for the good of the team.” Then say nothing. If they whine some more, you can use the metaphor of athletes who track every metric under the wisdom of “If you can measure it, you can manage it.” If they still complain? Well, it might just be time to hit the eject button on that employee.

Read more about the tools Jason uses for his business in this OPEN Forum article.