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Online Overtime Pay Calculator

Harvest provides a comprehensive time tracking platform, but requires manual setup for overtime tracking, ensuring precise control over employee hours and pay.

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What will your overtime pay be?

Calculate regular and overtime earnings based on your hours and rate. Supports standard time-and-a-half and double-time multipliers.

$
Standard is 40 hours/week (FLSA threshold)
1.5x
1.5x = time and a half (most common). 2x = double time (CA after 12h, holidays).
Some states require 2x pay after 12 hours/day or on 7th consecutive day.
Total gross pay $0
Regular pay $0
Overtime pay (1.5x) $0
Double-time pay (2x) $0
Effective hourly rate $0

Track overtime hours with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
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  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
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1:24:09
Content Strategy
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1:30:00
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Technical audit report
0:45:00
Brand Guidelines
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2:15:00
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Today's total 6:54:09

Understanding Overtime Pay: The Basics

Overtime pay is a crucial aspect of employee compensation, particularly for non-exempt workers under the Fair Labor Standards Act (FLSA) in the United States. The FLSA mandates that non-exempt employees receive overtime pay at a rate of at least 1.5 times their regular rate of pay for any hours worked beyond 40 in a single workweek. This ensures fair compensation for additional labor and upholds labor standards across industries.

Determining whether an employee is exempt or non-exempt is pivotal, as only non-exempt employees are eligible for overtime pay. Exemption is usually based on specific roles and salary thresholds. For instance, as of the 2019 update, the minimum salary threshold for exemption is $684 per week, or $35,568 annually, alongside other duties tests. Furthermore, understanding the "regular rate of pay" is essential, as it must encompass all earnings, including bonuses and commissions, except certain statutory exclusions.

How to Calculate Overtime: A Detailed Guide

Calculating overtime pay can be straightforward when following a clear process. For hourly employees, the regular hourly rate is multiplied by 1.5 to determine the overtime rate. For example, if an employee earns $15 per hour and works 45 hours in a week, their overtime pay for the additional 5 hours would be $22.50 per hour, resulting in $112.50 in overtime pay. This brings their total weekly pay to $712.50.

Salaried non-exempt employees require a different approach. Their overtime calculation begins with dividing their weekly salary by the number of hours it covers, typically 40. This derived hourly rate is then used to compute overtime pay. It’s important to include all applicable earnings, such as non-discretionary bonuses, in the regular rate calculation to ensure compliance with federal and state laws.

Navigating State-Specific and International Overtime Laws

While the FLSA sets federal overtime standards, many states offer additional regulations that can affect calculations. For instance, California requires overtime pay for any hours worked beyond eight in a day and double time for hours beyond 12. Employers must adhere to the law offering greater employee benefits, whether state or federal.

Globally, overtime laws vary significantly. In India, overtime is compensated at 200% of the regular rate for hours beyond 48 in a week, while France starts overtime pay beyond 35 hours. Employers operating across borders must be aware of these differences to ensure compliance and fair employee treatment.

Common Overtime Questions and Compliance Best Practices

Common questions around overtime pay often include eligibility, calculation methods, and employer obligations. It's crucial for businesses to accurately classify employees as exempt or non-exempt to avoid legal penalties, which can be up to $1,000 per violation. Moreover, employers must pay for all overtime worked, even if it was not pre-approved, while maintaining accurate records of hours worked.

Using reliable time tracking tools can help employers monitor hours effectively. While Harvest offers extensive time and billing solutions, its optimal use requires manual setup for overtime, making it less automated for this specific need. Nonetheless, staying informed and compliant with both federal and state laws is essential for avoiding costly penalties and ensuring fair compensation.

Calculate Overtime Pay with Harvest

The preview shows how Harvest's calculator can simplify overtime pay calculations by inputting hours and rates.

Screenshot of Harvest's online overtime pay calculator tool.

Online Overtime Pay Calculator FAQs

  • To calculate overtime pay, multiply your regular hourly rate by 1.5 for hours worked over 40 in a week. For example, if you earn $20/hour and work 45 hours, your overtime rate is $30/hour, and your overtime pay for those 5 hours is $150.

  • Common overtime pay rates include "time and a half," which is 1.5 times the regular hourly rate, and "double time," which is 2 times the regular rate. Some states or industries may have additional requirements.

  • Yes, salaried non-exempt employees can use the calculator. Start by dividing their weekly salary by the intended hours (typically 40) to find their hourly rate, then calculate overtime pay using the same multiplier rules as hourly employees.

  • To get accurate results, input your regular hourly rate, total hours worked, and any applicable overtime multipliers. For salaried employees, you'll also need to calculate the hourly equivalent of their salary.

  • The Fair Labor Standards Act (FLSA) requires overtime pay for non-exempt employees working over 40 hours in a week. State laws may offer additional protections, such as daily overtime pay requirements in states like California.

  • Harvest integrates with popular payroll systems like QuickBooks and Xero, allowing seamless transfer of tracked time data for accurate and efficient payroll processing.

  • Yes, Harvest allows for expense tracking with features like receipt capture and categorization, making it easier to manage project costs and client billing.