Free estimate templates

Frequently Asked Questions

• What's the difference between an estimate and a quote?

  An estimate is an approximate calculation of costs that can change as project scope becomes clearer. A quote is a fixed price commitment. Estimates provide flexibility for unexpected costs, while quotes create a binding price agreement.

• How long should an estimate be valid?

  Most estimates include a validity period of 30-90 days. This protects you from price fluctuations in materials, labor costs, or scope changes. Always include an expiration date on your estimate to set clear expectations.

• Should I charge for creating estimates?

  For simple projects, estimates are typically free as part of your sales process. For complex projects requiring significant time investment (site visits, detailed planning), some businesses charge a consultation fee that's credited toward the final project cost.

• What should I include in a project estimate?

  Include: project description, itemized breakdown of labor and materials, timeline, payment terms, validity period, terms and conditions, and any exclusions. The more detailed your estimate, the fewer surprises later.

• Can I convert an estimate to an invoice later?

  Yes, many businesses convert approved estimates directly into invoices once work is completed. This ensures consistency and saves time. With Harvest, you can easily convert estimates to invoices with one click.