Free proforma invoice templates

Frequently Asked Questions

• What is a proforma invoice used for?

  A proforma invoice is a preliminary bill of sale sent before goods are delivered or services completed. It's commonly used for international trade, customs clearance, securing advance payment, or confirming terms with new clients.

• Is a proforma invoice legally binding?

  Not typically, unless attached to a contract. It's essentially a quote that looks like an invoice. Once the buyer agrees and work begins, it's usually replaced with a commercial invoice for actual payment.

• What should a proforma invoice include?
  Include all details of a regular invoice plus: "Proforma Invoice" label, shipping terms (FOB, CIF, etc.), estimated shipping date, validity period, terms of payment, and harmonized system (HS) codes for international shipments.
• What should a billing statement include?

  Include: statement date and period, customer information, opening balance, list of invoices with dates and amounts, payments received, credits or adjustments, current balance due, and payment due date.

• Can billing statements help with collections?

  Absolutely. Regular billing statements serve as gentle reminders of outstanding balances, help customers track their account status, and can reduce late payments by keeping your business top-of-mind.