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Time Tracking With Xero Integration

For businesses seeking seamless time tracking with Xero integration, Harvest offers a comprehensive solution that streamlines invoicing and payroll processes.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding Time Tracking Integration with Xero

Time tracking solutions that integrate with Xero provide a seamless way to enhance your invoicing and payroll processes. While Xero offers native time tracking through its "Xero Projects" feature, this is a paid add-on with basic capabilities. It allows tracking time per project or task, setting hourly rates, and generating invoices from logged hours. However, its functionality is often complemented by third-party applications that offer more advanced features.

Integration with Xero typically involves sharing key data such as contacts, employees, inventory, billing items, and timesheets. This integration is crucial for streamlining financial workflows, ensuring that time tracking data aligns with accounting and payroll processes. By automating these exchanges, businesses can significantly reduce manual data entry, improving accuracy and efficiency.

Key Features and Benefits of Integrated Time Tracking

Integrated time tracking solutions, such as those offered by Harvest, bring numerous benefits to businesses using Xero. One of the primary advantages is enhanced accuracy. Automated time capture and real-time tracking eliminate manual data entry errors, ensuring that all billable hours are accurately recorded.

Additionally, integrated solutions streamline invoicing by automatically generating invoices from tracked hours. With Harvest, you can customize rates and produce detailed client billing, simplifying the invoicing process. For businesses where Xero Payroll is available, approved timesheets can seamlessly transfer for accurate employee compensation. This integration also offers improved project management insights, allowing you to track project profitability and budget.

Choosing the Right Time Tracking Solution for Your Business

Selecting a time tracking solution that integrates with Xero involves several considerations. Key features to look for include task and project tracking, mobile access, and robust reporting capabilities. It's important to evaluate the depth of integration, ensuring the solution provides seamless data exchange for invoicing, payroll, and contact management.

Pricing models are also crucial. Some solutions offer free tiers or per-user pricing, while others may be subscription-based. Industry-specific needs should guide your choice; for example, contractors might require GPS tracking and mobile functionality, while professional services need detailed reporting and project management tools. User experience is paramount; prioritize solutions with intuitive interfaces and minimal learning curves.

Implementing and Optimizing Your Integrated Time Tracking Workflow

Implementing a time tracking solution with Xero integration involves several steps. First, establish an account with your chosen application and navigate to the integration section to connect it with Xero. Data mapping is crucial to ensure accurate synchronization of employees, clients, and billing items.

Workflow automation can be achieved by configuring settings for automatic invoice generation and timesheet exports, thereby maximizing efficiency. Regularly reviewing synchronized data is essential to maintain accuracy and derive insights for project management. Address common issues like unmatched employees or incorrect pay period ranges promptly to maintain a smooth workflow.

Time Tracking With Xero Integration in Harvest

Discover how Harvest integrates with Xero for streamlined time tracking, invoicing, and payroll management.

Screenshot showcasing Harvest's time tracking and Xero integration features.

Time Tracking With Xero Integration FAQs

  • Harvest integrates with Xero by allowing tracked time data to flow into Xero for streamlined invoicing. While direct syncing of time and expenses isn't supported, Harvest simplifies the process through its detailed reporting and project management features.

  • Look for features such as automated time capture, project and task tracking, customizable hourly rates, real-time tracking, robust reporting, and mobile access. These features ensure seamless data exchange with Xero for invoicing and payroll.

  • Yes, Harvest's time tracking can enhance payroll processing when integrated with Xero. Approved timesheets from Harvest can sync with Xero Payroll, where available, for accurate employee compensation. This integration reduces manual data entry and improves payroll accuracy.

  • While some third-party time tracking solutions offer free plans, Xero's native option requires a paid plan and the Projects add-on. Harvest offers a free 30-day trial, allowing businesses to evaluate its features and integration capabilities with Xero.

  • Xero's native time tracking is limited by its basic reporting and lack of advanced automation features. It requires a paid add-on for project tracking, and its timer stops at midnight, losing any time accrued after. Using a solution like Harvest can overcome these limitations with more comprehensive features.

  • Time tracking with Xero integration improves invoicing by automating the generation of invoices from tracked hours, applying customizable rates, and reducing manual data entry errors. This ensures accurate billing and timely invoice delivery.

  • When setting up integration, consider the ease of connecting accounts, data mapping accuracy for employees and billing items, and the configuration of automation settings like invoice generation. Regularly review data synchronization for accuracy and address any discrepancies promptly.