Harvest
Time Tracking
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Automated Billable Hours Calculator

For professionals losing up to 25% of billable hours manually, Harvest automates time tracking to ensure accurate invoicing and profitability analysis.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Automate Your Billable Hours for Maximum Efficiency

Accurately tracking billable hours is essential for service-based businesses and professionals who rely on precise invoicing to maintain profitability. Manual tracking methods are prone to errors, leading to a potential loss of up to 25% in billable hours if not recorded promptly. This can result in significant revenue loss, particularly for high-billing professionals like lawyers, who might lose $18,750 annually by missing just 15 minutes of billable time per day. Automated systems, like the one provided by Harvest, solve these challenges by offering one-click timers that ensure accurate time capture and categorization, significantly reducing manual errors.

With Harvest's automated time tracking, businesses can exceed revenue targets by 7% due to faster payments and fewer billing disputes. The system ensures compliance with industry standards by tracking time in precise increments, such as the 0.1-hour (6-minute) standard, which is widely used in legal and consulting professions. This precision not only enhances client transparency but can also capture 15-20% more revenue compared to larger billing increments.

Enhance Accuracy and Client Trust with Automated Tracking

Automated time tracking is not just about convenience; it's about improving accuracy and building client trust. According to research, 73% of businesses report satisfaction with automated time tracking, as it drastically reduces the margin for error compared to manual methods. This accuracy is crucial for maintaining client trust, as billing disputes can be minimized through precise and transparent invoicing.

Harvest addresses these needs with features that allow businesses to differentiate between billable and non-billable hours effectively. This differentiation ensures that clients are billed accurately, aligning with the Fair Labor Standards Act (FLSA) requirements for accurate record-keeping. Furthermore, Harvest integrates seamlessly with other business tools like invoicing and payroll software, streamlining workflows and minimizing manual data entry, thereby reducing payroll processing time from days to mere hours.

Customizable Solutions for Diverse Client Needs

Every client and project is unique, requiring a flexible approach to billing. Harvest excels in this regard by offering customizable billing rates for different clients and projects, allowing businesses to tailor their invoicing to meet specific requirements. This flexibility is particularly beneficial in industries such as consulting and legal services, where billing rates can vary widely based on seniority and project complexity.

By using Harvest, companies can automate repetitive tasks like expense reporting and timesheet approvals, converting 4-6 hours weekly from non-billable to billable activities. This shift can potentially add $10,000-$15,000 in annual revenue per person at typical billing rates. The platform's ability to integrate with project management tools further enhances its utility, providing a comprehensive solution for managing time, expenses, and client relationships efficiently.

Gain Insights with Detailed Reporting and Analysis

Understanding where and how time is spent is vital for optimizing business operations and maximizing profitability. Harvest provides detailed reporting features that allow businesses to analyze profitability and utilization rates comprehensively. These insights help identify patterns, correct errors, and assess project profitability, ensuring that businesses can set informed billing rates and benchmarks.

Regular analysis of time-tracking data can reveal inefficiencies and provide opportunities for improvement. For example, automating administrative tasks that typically consume 20-30% of professional services time can convert these into billable hours, enhancing overall profitability. By leveraging Harvest's robust analytical capabilities, businesses can ensure they are operating at peak efficiency and making data-driven decisions to support growth and success.

Automated Billable Hours Calculator with Harvest

The preview demonstrates how Harvest automatically calculates billable hours for accurate invoicing, featuring customizable rates and detailed reports.

Screenshot of Harvest's automated billable hours calculator

Automated Billable Hours Calculator FAQs

  • An automated billable hours calculator offers features like automatic time capture, differentiation between billable and non-billable hours, and customizable billing rates. It integrates with invoicing and payroll systems to streamline workflows and enhance accuracy.

  • Harvest offers a free 30-day trial of its automated billable hours calculator, allowing users to explore its features without any initial cost. This trial does not require a credit card, making it easy to evaluate the tool's effectiveness.

  • Harvest's automated time tracking is highly accurate, reducing manual entry errors and ensuring precise invoicing. This accuracy helps businesses maintain compliance and build client trust through transparent billing practices.

  • Yes, Harvest allows users to set customizable billing rates for different clients and projects, offering flexibility to meet specific business needs. This feature is particularly useful for professionals working across diverse industries.

  • Harvest helps improve billable hours by automating time tracking and reducing the time spent on administrative tasks. This shift can convert 4-6 hours weekly from non-billable to billable activities, increasing annual revenue potential.

  • Harvest allows users to export calculated hours into various formats, making it easy to integrate with other systems and generate invoices. This flexibility ensures that data can be used effectively across different platforms.

  • Harvest integrates with numerous business tools, including Asana, Trello, Jira, and QuickBooks. These integrations streamline workflows, reduce data entry time, and enhance overall productivity.

  • Automated time tracking is more accurate and efficient than manual methods. It reduces the margin for error, speeds up payroll processing, and ensures compliance with industry standards, ultimately leading to increased revenue and client satisfaction.