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Download Invoice for China

Harvest provides flexible currency settings, making it easier to manage invoicing for clients in China by supporting Yuan Renminbi (￥).

INVOICE DRAFT

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Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
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Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Understanding Chinese Invoice Requirements

Navigating Chinese invoicing means understanding the "Fapiao" system, which is China's mandatory legal invoice. This system, overseen by the State Taxation Administration (STA), is crucial for Value-Added Tax (VAT) compliance and serves as official proof of purchase. Since December 2024, e-fapiao has become mandatory for B2B and B2G transactions nationwide, managed through the Golden Tax System III.

Key compliance specifics include:

  • Fapiao Content: Each e-fapiao must contain the invoice number, issuance date, comprehensive buyer and seller details (including Taxpayer Identification Number, registered address, and bank account), project name, specifications, quantity, unit price, amount, applicable tax rate, tax amount, and total in both words and figures. A dynamic QR code and an electronic signature are also mandatory.
  • VAT Rates: China operates a VAT system with a standard rate of 13%, and reduced rates of 9% and 6% for specific goods and services. Small-scale taxpayers typically face a 3% VAT rate.
  • Currency Formatting: The official currency is Renminbi (RMB), with Yuan (CNY) as its basic unit. The official symbol is ¥. For domestic transactions, use CNY, while CNH is designated for international trade involving Yuan Renminbi. Non-compliance with Fapiao requirements can lead to significant penalties.

Customizing Your Invoice Template

When preparing your Chinese invoice template, personalization with accurate business details is critical for compliance and smooth processing. The e-fapiao system requires specific information to be correctly populated.

Here’s a step-by-step guide to customizing your template:

  1. Add Business-Specific Details: Ensure your invoice clearly displays the full legal name of both the purchasing and selling entities, their respective Taxpayer Identification Numbers (TIN), official registered addresses, and corporate bank account details. These fields are mandatory for the invoice to be legally valid for tax deduction purposes.
  2. Integrate Payment Information: While direct integration with local payment methods isn't a template feature, providing complete bank details on the invoice facilitates official payment processing and aligns with the Golden Tax System III's requirements for tax reporting.
  3. Select Appropriate Format Options: E-invoices are automatically transmitted to the State Taxation Administration in XML format. For your records and the recipient, they are returned in either OFD or PDF format. Ensure your downloaded template supports these formats and includes the mandatory QR code and electronic signature for authenticity.

See Your Chinese Invoice Template in Action

Preview how your invoice will look with Yuan Renminbi formatting and compliance with China's Fapiao requirements — ready for local and international use.

Download Invoice for China FAQs

  • Harvest allows you to set up a default currency and a preferred currency on a per-client basis, which can include Yuan Renminbi (￥) for Chinese clients.

  • In China, the primary type of invoice is the "Fapiao," which serves as an official receipt and is crucial for tax purposes. There are two main types: special VAT fapiao and general fapiao. Special VAT fapiao are used for tax deduction purposes, while general fapiao are used for transactions that do not involve tax deductions.

  • Yes, Harvest provides customer support through several channels, including email, a help center with articles and tutorials, and live chat during business hours. They aim to assist users promptly with any questions or issues.

  • While invoice templates can help align with basic compliance requirements, they cannot guarantee full compliance due to the complexity and frequent updates of tax laws. Businesses must stay informed about current regulations and consult with tax professionals to ensure compliance.

  • Harvest allows you to customize invoice templates by setting up a default currency and preferred currency per client, including Yuan Renminbi (￥), to better serve your business needs in China.