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Invoicing Software for Vietnam

Harvest excels at transforming tracked time and expenses into invoices, making it ideal for businesses needing straightforward invoicing solutions.

INVOICE DRAFT

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Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
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Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Key Features for Compliance with Vietnam's E-Invoicing Regulations

To ensure compliance with Vietnam's e-invoicing regulations, your software must align with the provisions of Decree No. 70/2025/ND-CP, effective June 1, 2025, which amends Decree No. 123/2020/ND-CP. A critical feature is seamless integration with the Vietnamese General Department of Taxation (GDT) systems, as all e-invoices must be transmitted to the tax authority. This includes supporting the mandatory XML format for electronic invoices. Furthermore, the software needs to facilitate real-time data transmission for authenticated e-invoices, where the GDT provides a verification code before issuance. For unauthenticated invoices, the system must ensure data is transmitted to the tax authority no later than the day of issuance. Digital signatures are also a mandatory component for most e-invoices, ensuring authenticity and integrity.

Selection Criteria for Choosing Invoicing Software in Vietnam

When selecting invoicing software for Vietnam, prioritize solutions that support the various types of e-invoices mandated by regulations, including VAT invoices, sales invoices, adjustment invoices, and e-delivery notes for goods movement. The software must adhere to specific invoicing formats, primarily the standardized XML format prescribed by the GDT, which is the legally binding format. Ensure it can handle the distinction between "authenticated" e-invoices (with a GDT code) and "unauthenticated" e-invoices (without a GDT code), as different business types may require one over the other. For foreign suppliers, especially those in e-commerce or digital services without a permanent establishment in Vietnam, the software should support voluntary registration to issue electronic VAT invoices through the GDT portal, effective June 2025. Additionally, verify the software assists in retaining electronic invoices for the statutory 10-year period.

Common Pitfalls in Implementing E-Invoicing Solutions

Implementing e-invoicing in Vietnam can present several challenges. A common pitfall is failing to ensure robust mechanisms for real-time data transmission, particularly for businesses required to use authenticated e-invoices, where delays can lead to non-compliance. Another issue arises with e-delivery notes for goods movement; these are not just internal documents but must meet the same formal requirements as e-invoices and be reportable to the tax authority. Businesses often encounter integration problems with existing local systems, such as ERP or accounting software, if the chosen e-invoicing solution isn't designed for seamless API connectivity with the GDT or accredited service providers. Overlooking the need for a valid digital signature or mismanaging its acquisition and renewal can also halt operations. Non-compliance, including incorrect invoice types, wrong issuance timing, or failure to transmit data, can result in penalties.

See Your Vietnamese Invoice Template in Action

Preview how your invoice integrates with the Vietnamese GDT systems, ensuring compliance with Decree 70/2025/ND-CP and real-time data transmission.

Invoicing Software for Vietnam FAQs

  • Vietnam's e-invoicing compliance requirements include integration with the General Department of Taxation's (GDT) systems, using a standardized XML format, and ensuring real-time data transmission for authenticated e-invoices. Digital signatures are necessary for most e-invoices to guarantee authenticity and integrity. Businesses must adhere to the types of e-invoices required for different transactions, and foreign suppliers may need to register voluntarily to issue VAT invoices through the GDT portal.

  • Yes, invoicing software can automatically integrate with Vietnam's tax authority systems, provided it supports the necessary API connectivity and complies with the General Department of Taxation's requirements. This integration allows for seamless data exchange, ensuring that all e-invoices are transmitted correctly and in accordance with local regulations.

  • Absolutely! Harvest allows you to track expenses associated with your projects and include them in invoices. You can easily record expenses, categorize them, and attach receipts for accurate billing.

  • Invoicing software solutions in Vietnam may face limitations such as challenges in achieving seamless integration with existing ERP systems, difficulties in maintaining real-time data transmission, and the complexity of handling different types of e-invoices and digital signatures. Additionally, software might struggle with the constant updates needed to stay compliant with evolving local regulations.

  • Yes, many invoicing software options support e-delivery notes in Vietnam. These notes must comply with the same standards as e-invoices, including format and reporting requirements to the tax authority. Choosing software that facilitates the management of e-delivery notes can aid in maintaining compliance and ensuring efficient goods movement documentation.