Harvest
Time Tracking
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Time and Attendance Software

Harvest, a leading time tracking and invoicing tool, addresses the costly errors in manual timekeeping, which can consume 1-8% of payroll. Simplify tracking and billing seamlessly.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Foundation of Modern Workforce Management: Understanding Time and Attendance Software

Time and attendance software is a transformative tool for businesses looking to enhance workforce management. This digital solution automates the tracking of employee working hours, attendance, breaks, and overtime, replacing outdated methods like paper timesheets or punch cards. Such software not only boosts accuracy and efficiency but also ensures compliance with labor laws, aligning with the Fair Labor Standards Act (FLSA) which mandates precise record-keeping.

Implementing time and attendance software can lead to significant cost savings. Manual timekeeping is fraught with errors, with 80% of timesheets requiring corrections, costing businesses 1-8% of their total payroll. Furthermore, time theft, including buddy punching, costs U.S. businesses over $11 billion annually. By automating these processes, companies can reduce these losses, improve payroll accuracy, and enhance overall employee satisfaction.

Essential Features and Integration: What to Look for in a Solution

When selecting time and attendance software, it's crucial to consider features that align with your business needs. Key functionalities include automated time tracking, employee self-service portals, and various clock-in methods such as biometric, mobile app, and web-based options. Integration with payroll and HR systems is essential for seamless data flow, reducing errors and ensuring accurate wage calculations.

Cloud-based solutions are becoming increasingly popular, representing 68% of the global market share. These solutions offer mobile compatibility, enabling employees to clock in and out remotely, a feature particularly beneficial for remote or field workers. With North America accounting for over 37% of the market, businesses in this region particularly benefit from advanced features like GPS tracking and geofencing.

Navigating Compliance and Cost: Legalities and Financial Considerations

Compliance with labor laws and managing costs are critical when adopting time and attendance software. The FLSA requires employers to maintain accurate records of work hours, which this software automates, reducing the risk of non-compliance. In 2024, the U.S. Department of Labor recovered over $202 million in back wages due to time-keeping violations, highlighting the importance of compliant systems.

Pricing models for time and attendance software vary, typically ranging from $2 to $10 per employee per month. Despite the initial investment, the ROI is significant, considering the reduction in errors and time theft. Businesses must also consider privacy regulations like GDPR and CCPA, ensuring that employee data is securely managed and compliant with regional laws.

Implementing for Success: Best Practices and Strategic Adoption

Successful implementation of time and attendance software requires strategic planning and execution. Start with a detailed written plan, defining specific timelines and team responsibilities. Communication with employees is key, ensuring they understand the benefits and are trained to use the system effectively. Pre-launch testing is crucial to identify and rectify any issues.

Post-implementation, regular audits and compliance checks should be conducted to maintain accuracy and legality. Empowering employees with self-service options can reduce the administrative burden on HR, while leveraging data from these systems can optimize workforce scheduling and reduce labor costs. Such strategic adoption not only enhances operational efficiency but also ensures a smooth transition to digital workforce management.

Harvest Time Tracking

See how Harvest simplifies time tracking with one-click timers, mobile apps, and detailed reports, all designed for seamless billing.

Screenshot of Harvest time tracking features in a web interface

Time and Attendance Software FAQs

  • Time and attendance software is a digital solution that automates the tracking of employee working hours, attendance, breaks, and overtime. It enhances accuracy, efficiency, and compliance with labor laws, replacing manual methods like paper timesheets.

  • Using time and attendance software improves accuracy, increases efficiency, enhances compliance, and reduces costs related to payroll errors and time theft. It also boosts employee satisfaction by simplifying time tracking processes.

  • The cost varies, generally ranging from $2 to $10 per employee per month. Cloud-based solutions may cost around $1 per employee per week, offering significant ROI through reduced errors and enhanced efficiency.

  • Look for automated tracking, employee self-service portals, multiple clock-in methods, integration with payroll systems, cloud accessibility, and mobile compatibility. These features ensure a robust and efficient solution.

  • It automates the recording of hours, breaks, and overtime, ensuring compliance with labor laws like the FLSA. It generates audit-ready records and flags potential compliance risks, safeguarding businesses from legal issues.

  • Harvest integrates with popular payroll systems like QuickBooks and Xero, streamlining data flow, reducing errors, and ensuring accurate wage calculation. This integration enhances compliance and operational efficiency.

  • Yes, Harvest allows for detailed expense tracking with receipt capture, helping you manage project budgets effectively and ensuring financial accuracy in invoicing and reporting.