Harvest
Time Tracking
Sign up free

Time Tracking Software for Architecture Firms

Harvest is a time tracking and invoicing tool designed to solve the challenges architecture firms face in capturing every billable hour and managing project phases effectively.

Try Harvest Free

How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Indispensable Role of Time Tracking in Architecture

Accurate time tracking is essential for architecture firms to maintain financial health and project success. Implementing systematic time tracking can lead to an average 21% increase in first-year revenue, demonstrating its impact on profitability. For architecture firms, time tracking is crucial to maximize billable hours and revenue while addressing common challenges such as underbilling and scope creep. With 90% of architectural staff working beyond their contracted hours, capturing every minute is vital to ensure proper compensation and resource allocation.

Untracked hours often result in missed deadlines and reduced profitability, emphasizing the need for precise time management. Context switching, which takes approximately 9.5 minutes to regain full productivity, affects 45% of workers and causes fatigue in 43%. By minimizing these disruptions through effective time tracking, firms can enhance productivity and focus. Harvest provides a comprehensive solution for these challenges, offering automated time capture and detailed reporting to streamline operations.

Essential Features for Architectural Workflows

Architecture firms require time tracking features tailored to their specific workflows, such as phase-based tracking. This allows firms to align time entries with project stages like conceptual design, development, and construction administration. Harvest offers robust capabilities like role-based rate tables to accommodate varying billing rates, ensuring accurate billing across all team members.

Beyond tracking, integration with project management and accounting systems like QuickBooks and Asana is crucial for seamless operations. Harvest excels here, offering integrations that facilitate smooth transitions between design and administrative tasks. Mobile accessibility is also paramount for architects who frequently work on-site, and Harvest’s mobile apps ensure time can be tracked anywhere, reducing unbilled hours and enhancing accuracy.

Implementing Time Tracking for Enhanced Project Management

Successfully adopting time tracking software requires a strategic approach. Start by defining clear goals, such as improving project estimates or increasing profitability. Select a solution like Harvest that aligns with architectural workflows, including features for phase-based tracking and relevant integrations. Structuring time entries by project phase allows for accurate budgeting and monitoring of progress.

Comprehensive team training is essential to ensure all members understand the software and use it consistently. Regular analysis of time data and reports helps identify trends and inefficiencies. Harvest aids in this process with real-time budget views that highlight potential overruns, enabling proactive decision-making and issue resolution.

Boosting Profitability and Team Performance

Leveraging time data effectively can significantly enhance project estimates and pricing strategies for future proposals. By optimizing resource allocation and workload management, firms can prevent burnout and increase team productivity, crucial as 54% of staff report negative impacts on wellbeing. Harvest’s detailed reports on project profitability and team utilization provide insights to refine processes continuously.

Accurate time tracking is also vital for transparent client billing, building trust through clear reports and invoices. Harvest supports this with features such as tracking reimbursable expenses and consultant fees, ensuring all costs are accounted for. By addressing profit fade and budget overruns early, firms can maintain financial health and client satisfaction.

Harvest for Architecture Firms

Explore how Harvest tracks billable hours and project phases with ease, featuring integrations and mobile access tailored for architecture firms.

Screenshot of Harvest's time tracking features for architecture firms

Time Tracking Software for Architecture Firms FAQs

  • Time tracking software helps architecture firms manage billable hours, reduce missed deadlines, and improve profitability. Firms using such tools can see a 21% increase in first-year revenue, highlighting the financial benefits of accurate time management.

  • Essential features include phase-based tracking, role-based billing rates, integration with design and accounting tools, and mobile accessibility. Harvest provides these capabilities, making it a suitable choice for architecture firms.

  • Harvest offers integrations with project management and accounting tools like Asana and QuickBooks, which are commonly used alongside architectural design software, facilitating seamless workflow management.

  • By providing real-time data on hours worked and budget progress, time tracking software like Harvest allows firms to make informed decisions, adjust project plans proactively, and ensure timely completion of deliverables.

  • Yes, Harvest is cost-effective and scalable, making it an ideal solution for small architecture firms looking to reduce administrative tasks by 66% and efficiently manage time and expenses.

  • Harvest accommodates different team member billing rates through flexible per-person rate settings, ensuring accurate invoicing and revenue tracking for diverse roles within architecture firms.

  • Effective time tracking can significantly enhance a firm's profitability by maximizing billable hours, reducing budget overruns, and improving project estimates. Harvest's detailed reporting supports these goals, leading to better financial outcomes.