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Time Tracking
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Time Tracking for Agencies

Agencies can lose 15-30% of billable revenue without effective time tracking. Harvest provides comprehensive solutions to capture every hour accurately.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Why Time Tracking is Essential for Agencies

Accurate time tracking is crucial for agencies aiming to maximize profitability and efficiency. Without robust systems, agencies can lose between 15% and 30% of potential billable revenue due to unrecorded hours. In fact, 80% of timesheets often require corrections, resulting in up to 7% of payroll costs being wasted annually. This loss not only affects immediate financial health but also impairs long-term profitability, which can drop by an average of 23% due to poor time management. Furthermore, client disputes can increase by 340% when time tracking lacks transparency, highlighting the importance of reliable systems.

Harvest addresses these challenges by offering a comprehensive time tracking tool that ensures accurate logging of hours through one-click timers and manual entries. By integrating seamlessly with project management tools such as Asana and Trello, Harvest not only improves accuracy but also enhances workflow efficiency.

Key Features Agencies Should Look For in Time Tracking Software

When selecting time tracking software, agencies need to prioritize features that align with their operational goals. Essential functionalities include customizable billing rates to enhance profitability and the ability to track both billable and non-billable hours. Such features are crucial given that inconsistent time tracking can result in 15% to 25% of revenue being uncaptured.

Harvest excels in this regard by offering customizable rates for different projects and clients, allowing agencies to optimize their billing strategies. Additionally, Harvest provides tools to manage team workloads effectively, preventing burnout and ensuring that teams maintain a healthy utilization rate, typically targeted between 65% and 80%.

How Time Tracking Enhances Agency Productivity

Effective time tracking is a catalyst for improved productivity within agencies. By monitoring time spent on tasks, agencies can identify areas where efficiency can be improved, reducing wasted effort and optimizing workflows. Research shows that accurate time tracking can lead to a 23% increase in potential profits, highlighting its impact on productivity.

Harvest enhances productivity by offering automated time tracking features that reduce manual entry errors, ensuring that all billable hours are captured accurately. Its integration with various third-party applications like QuickBooks further streamlines reporting and invoicing processes, enabling agencies to focus on delivering value to their clients.

Overcoming Common Time Tracking Challenges in Agencies

Agencies frequently encounter challenges with time tracking, such as ensuring user adoption and maintaining data accuracy. Over 80% of timesheets require corrections, which can impede project delivery and client satisfaction. Additionally, regulatory requirements like the FLSA mandate accurate time records, adding another layer of complexity.

Harvest provides solutions to these challenges through its user-friendly interface and real-time tracking capabilities. By automating time entries and offering tools for team management, Harvest ensures compliance with legal standards while enhancing data accuracy. Its capacity planning features, in conjunction with Forecast, allow agencies to optimize resource allocation effectively.

Time Tracking for Agencies with Harvest

Harvest's interface shows seamless time tracking tailored for agencies, enhancing profitability and workflow efficiency.

Harvest's time tracking interface for agencies

Time Tracking for Agencies FAQs

  • Time tracking is essential for agencies as it improves profitability, ensures accurate billing, and enhances project management. Without it, agencies can lose 15% to 30% of potential revenue due to unrecorded hours.

  • By monitoring time spent on tasks, agencies can optimize workflows and reduce wasted efforts, potentially increasing profits by 23%. Accurate time tracking helps identify inefficiencies and streamline operations.

  • Agencies should look for customizable billing rates, integration capabilities, and tools for tracking both billable and non-billable hours. These features help in capturing all revenue opportunities and managing resources effectively.

  • Harvest offers automated time tracking with one-click timers and integrates with project management tools like Asana and Trello. It also provides customizable billing rates, enhancing profitability and resource management.

  • Agencies often struggle with user adoption and data accuracy, leading to 80% of timesheets requiring corrections. Harvest addresses these issues with automated entries and seamless integration, improving accuracy and compliance.

  • Yes, Harvest integrates with numerous third-party applications including QuickBooks, Asana, and Trello, enhancing functionality and reporting capabilities for agencies.

  • For agencies, a typical utilization rate target ranges from 65% to 80%. Achieving this can significantly boost productivity and profitability, which is facilitated by robust time tracking tools like Harvest.