Harvest
Time Tracking
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Time Tracking Software for Nonprofits

Harvest provides nonprofits with efficient time tracking and project management tools, ensuring accurate volunteer hour logging and compliance with grant requirements.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Why Accurate Time Tracking Matters for Nonprofits

Accurate time tracking is crucial for nonprofit organizations to maintain transparency, optimize resource allocation, and comply with grant requirements. In 2021, 23.2% of US citizens volunteered, contributing 4.1 billion hours to nonprofit work. This highlights the importance of tracking volunteer hours effectively to demonstrate community support and secure future funding. Moreover, nonprofits annually spend over $826 billion on salaries and payroll taxes, making precise time tracking essential for financial reporting and adhering to Generally Accepted Accounting Principles (GAAP).

Harvest offers a comprehensive solution for nonprofits, allowing for seamless tracking of both paid staff and volunteers. With features such as one-click timers and manual entry options, organizations can ensure that every hour is accurately logged. This precise tracking supports compliance with federal regulations and helps prevent discrepancies that could lead to budget overruns or jeopardize grant funding.

Leveraging Harvest for Volunteer Hour Management

Nonprofits often face challenges in managing volunteer hours efficiently, which is critical for demonstrating the monetary value of volunteer time—estimated at $33.49 per hour as of April 2024. Accurate logging of these hours is necessary for inclusion in financial statements and IRS Form 990/990-EZ, showcasing the organization's impact and supporting grant applications.

Harvest simplifies this process by providing volunteers with self-service options to log their hours through one-click timers or manual entries. Additionally, automated reminders ensure timely and accurate reporting, which can improve grant application success rates by up to 40%. By utilizing Harvest, nonprofits can streamline hour tracking and focus on maximizing their community contributions.

Enhancing Nonprofit Project Management with Harvest

Managing multiple projects and their associated volunteer hours can be overwhelming for nonprofits, especially when trying to allocate resources efficiently. For organizations adhering to the Affordable Care Act (ACA) and federal reporting standards, maintaining reliable time tracking records is not just beneficial but necessary.

Harvest addresses these needs by integrating project management with time tracking. Nonprofits can manage multiple projects within a single platform, ensuring that all volunteer hours are accounted for accurately. This integration helps organizations meet regulatory requirements and allows them to generate detailed reports to assess volunteer engagement and project contributions. By using Harvest, nonprofits can enhance their operational efficiency and transparency.

Automating Time Tracking for Improved Efficiency

Manual time tracking methods are prone to errors and can lead to discrepancies that affect an organization's budget and compliance. Nonprofits need an automated system that reduces administrative burdens while ensuring data accuracy.

Harvest provides automation features that streamline the time tracking process. From automated reminders for volunteers to log their hours, to generating real-time reports on volunteer engagement, Harvest ensures that nonprofits can focus more on their mission and less on administrative tasks. By automating these processes, nonprofits can leverage data to inform strategic decisions and improve overall program effectiveness.

Discover Harvest for Nonprofits

Explore how Harvest helps nonprofits manage volunteer hours and projects efficiently, with tools for accurate tracking and reporting.

Harvest time tracking software dashboard for nonprofits

Time Tracking Software for Nonprofits FAQs

  • Nonprofits can efficiently track volunteer hours using Harvest's one-click timers or manual entry options, providing volunteers with easy self-service tools to log their time accurately. Automated reminders help ensure timely hour logging, supporting accurate reporting and grant compliance.

  • Nonprofits should prioritize features like volunteer hour tracking, project management integration, and automated reporting. Harvest offers these capabilities, allowing organizations to manage multiple projects and generate detailed reports on volunteer engagement.

  • Time tracking software like Harvest provides nonprofits with detailed data on volunteer participation, which is often required in grant applications. Accurate reporting can improve grant application success rates by up to 40%, showcasing the organization's effective use of resources.

  • Many software vendors offer nonprofit discounts, often up to 50%. Harvest is known for supporting nonprofits with tailored solutions and may provide discounts to help organizations manage their resources effectively.

  • Time tracking software like Harvest can integrate with various donor management systems, streamlining operations and ensuring that volunteer hours contribute to a comprehensive view of organizational impact and resource allocation.

  • Nonprofits must maintain accurate time tracking records for compliance with federal regulations, such as the Affordable Care Act (ACA) and Generally Accepted Accounting Principles (GAAP). Harvest supports these requirements by providing precise time logging and detailed reporting.

  • Harvest enhances project management for nonprofits by integrating time tracking with project management tools, allowing organizations to manage multiple projects and track volunteer hours within the same platform. This integration supports operational efficiency and compliance.