Harvest
Time Tracking
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Time Tracking App for Nonprofits

Harvest helps nonprofits streamline time tracking for volunteer hours and projects, ensuring compliance and maximizing impact. With user-friendly interfaces and customizable reports, Harvest is the ideal choice for nonprofits.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Imperative: Why Nonprofits Need Robust Time Tracking

Nonprofits are increasingly facing the dual challenges of compliance and accountability. Federal regulations, such as the Fair Labor Standards Act (FLSA) and the Affordable Care Act (ACA), necessitate accurate time tracking to ensure compliance with labor laws, especially for nonexempt employees. Additionally, nonprofits must demonstrate financial accountability to donors and grantors, requiring detailed records of how funds are allocated to programs and administrative functions. Time tracking is not only essential for compliance but also for optimizing resource allocation, ensuring that each dollar spent maximizes impact. By accurately tracking volunteer hours, nonprofits can quantify contributions, with the estimated monetary value of one volunteer hour being approximately $34.79, thereby enhancing the organization's transparency and appeal to supporters.

Decoding the Features: What to Look for in a Nonprofit Time Tracking App

Choosing the right time tracking app is crucial for nonprofits to meet their unique operational needs. First and foremost, the app should offer customizable reporting capabilities, allowing organizations to generate detailed reports tailored to various stakeholder requirements. An intuitive, user-friendly interface is essential, as it ensures that both staff and volunteers can easily log hours without extensive training. Mobile accessibility further enhances usability for volunteers on the go. Seamless integration with existing payroll, accounting, and human resources systems is also critical, reducing administrative overhead and minimizing errors. Furthermore, the app should support granular project and task tracking to provide insights into true program costs, and include features for tracking funding sources and allocating hours to specific grants.

Empowering Your Mission: Managing Volunteer Hours Effectively

Volunteer hours are a vital component of nonprofit contributions, both in terms of operational support and as in-kind donations. Harvest offers customizable reporting for volunteer hours and project outcomes, allowing nonprofits to demonstrate the scope of community support and program impact. By accurately capturing volunteer hours, nonprofits can strengthen their grant applications and secure matching funds through quantifiable in-kind contributions. Simplifying the process for volunteers to self-report their hours is crucial, and Harvest's user-friendly interfaces make it easy for volunteers to log their time without needing extensive training. This not only boosts volunteer retention and engagement but also provides valuable data to refine and improve volunteer programs.

From Implementation to Impact: Best Practices for Nonprofit Time Tracking

Implementing a new time tracking system requires strategic planning and clear communication. Start by defining the organization's tracking needs, including the type of data required for reports and funding applications. Choose a software solution like Harvest that offers flexibility in time capture methods, such as timers and manual entry. Standardize tracking methods across the organization to ensure consistency and comparability of data. Clearly communicate the benefits of time tracking to all staff and volunteers, emphasizing its role in enhancing program efficiency and accountability. Provide accessible training resources, such as video tutorials and quick-start guides, to facilitate smooth adoption. Regularly review collected data to inform strategic decisions and continuous improvement efforts.

Harvest Time Tracking for Nonprofits

See how Harvest simplifies tracking volunteer hours and project management for nonprofits with intuitive interfaces and detailed reporting.

Harvest time tracking interface for nonprofit organizations.

Time Tracking App for Nonprofits FAQs

  • A nonprofit time tracking app should have customizable reporting capabilities to meet diverse stakeholder needs, an intuitive interface for easy use by staff and volunteers, and seamless integration with payroll and accounting systems. It should also offer granular project tracking to analyze program costs and support for funding source tracking.

  • Time tracking provides detailed data on how labor and project costs are allocated, demonstrating adherence to grant terms. This transparency strengthens grant applications by showcasing responsible fund usage and volunteer contributions, often required by grantors.

  • Nonprofits can track volunteer hours effectively by using user-friendly software like Harvest, which allows volunteers to log hours easily without extensive training. Regular data review helps quantify volunteer contributions, enhancing program impact demonstrations to stakeholders.

  • Many time tracking solutions offer free or discounted versions for nonprofits, recognizing budget constraints. These versions typically include essential features like basic time capture and reporting, sufficient for small to mid-sized organizations.

  • Harvest offers customizable reporting for volunteer hours and project outcomes, user-friendly interfaces, and the ability to manage multiple projects. This makes it an ideal choice for nonprofits looking to streamline time tracking and enhance organizational accountability.

  • Accurate time tracking is crucial for nonprofit compliance with laws like the FLSA and ACA, ensuring proper record-keeping for nonexempt employees and fulfilling reporting requirements for health care coverage and grant conditions.

  • Time tracking enhances project management by providing insights into resource allocation, helping nonprofits optimize program efficiency. It allows for better budgeting and scheduling decisions, ultimately maximizing the impact of each project.