Harvest
Time Tracking
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Time Tracking Software for Video Production

With Harvest, video production teams can tackle the challenge of unrecorded billable hours — typically 21.5% — by using automated time tracking that integrates seamlessly with project management, ensuring accurate billing and streamlined workflows.

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Will this project be profitable?

Estimate your project cost, set the right price, and know exactly how many hours your team can spend before margin disappears.

Total hours across all team members
$
Average rate across all roles on the project
15%
Scope creep is real. Most projects need 10-25% buffer to stay profitable.
Recommended project price $0
Base cost (before buffer) $0
Hours per person per week 0h
Weekly burn rate $0
Max hours before loss 0h

Track project hours with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Imperative of Time Tracking in Video Production

Time tracking is essential in video production for managing complex workflows and ensuring that all billable hours are accounted for. Traditional time tracking methods often fall short, leading to unrecorded billable hours. In fact, an astonishing 21.5% of billable hours typically go unrecorded due to inadequate tracking methods. For a video editor, this can translate to a potential revenue loss of $600 to $2,400 per month. Harvest addresses these challenges by providing a comprehensive time tracking solution tailored for video production teams, enabling them to capture hours across distinct production phases such as pre-production, shooting, editing, and revision.

With Harvest, video professionals can automate the tracking of time and convert it directly into billable items, significantly reducing invoicing errors by up to 95%. This automation not only saves time but also ensures accurate billing, allowing professionals to focus more on creative tasks rather than administrative burdens. By integrating with project management tools like Asana and Trello, Harvest streamlines workflows, making it a crucial tool for video production teams.

Essential Features of Video Production Time Tracking Software

Effective time tracking software for video production should offer automated activity capture, project and phase-based tracking, and seamless integration with existing tools. Harvest excels in these areas by providing automated time tracking that captures application usage, document access, and website visits. This feature alone can reduce manual categorization efforts by 80% to 90%.

Harvest allows users to track time by project and production phase, ensuring accurate time allocation for pre-production, shooting, editing, and revisions. The software also integrates seamlessly with popular project management and creative tools, facilitating effortless communication and collaboration. This integration is vital for creating detailed, client-ready reports and ensuring transparent billing practices. With Harvest, video production teams can manage both billable and non-billable hours, enhancing project profitability and efficiency.

Integrating Time Tracking with Your Video Production Workflow

Integrating time tracking with your video production workflow can enhance efficiency and accuracy across projects. Harvest supports this integration by connecting with project management platforms like Asana and Trello, allowing for centralized task assignment and progress tracking. Additionally, Harvest's integration with accounting systems ensures that tracked time can be directly converted into invoices, streamlining the billing process.

By leveraging rules and automation, Harvest minimizes manual efforts in categorizing time entries. This intelligent automation allows users to set conditions that automatically assign activities to projects, effectively reducing manual categorization needs by up to 90%. Such features make Harvest an indispensable tool for video production teams, facilitating seamless workflow integration without disrupting the creative process.

Maximizing Profitability and Efficiency with Time Tracking Data

Time tracking data can significantly enhance profitability and efficiency in video production. By using historical time tracking data, teams can make more accurate project estimations and informed bidding decisions. Harvest provides detailed reports that break down time spent by task, employee, or client, aiding in project costing and future estimations.

Harvest's reporting capabilities allow video production teams to identify bottlenecks, optimize resource allocation, and understand the true cost of projects. This understanding is crucial for developing effective pricing strategies, whether hourly, fixed-fee, or retainer-based. Additionally, Harvest enhances client trust and communication by offering transparent time reports, which are vital for maintaining strong client relationships.

Time Tracking for Video Production with Harvest

See how Harvest streamlines time tracking for video production, integrating with tools like Asana and Trello for seamless workflow management.

Harvest time tracking dashboard for video production projects.

Time Tracking Software for Video Production FAQs

  • Harvest integrates with popular project management tools like Asana and Trello, allowing seamless connection with video production workflows. This integration helps centralize task assignments and progress tracking, which is essential for managing complex video projects.

  • Yes, Harvest enables users to track time across various production phases, such as pre-production, shooting, editing, and revision. This phase-based tracking ensures accurate time allocation and billing for each segment of the video production process.

  • Automated time tracking reduces the likelihood of errors and saves time by capturing work activities without manual entry. Harvest's automated features can decrease invoicing errors by up to 95%, ensuring accurate billing and freeing up more time for creative tasks.

  • Time tracking improves profitability by providing detailed insights into how time is spent, enabling better project cost estimations and resource allocation. Harvest's reports help identify inefficiencies and ensure that all billable hours are captured, increasing revenue potential.

  • Yes, Harvest provides robust invoicing capabilities, allowing video production teams to generate client-ready invoices based on tracked time. Its integration with accounting software further streamlines the billing process, ensuring accurate and timely payments.

  • Time tracking data offers valuable insights into past project performances, helping to improve future estimations. Harvest's detailed reports allow teams to compare estimated vs. actual time, enhancing bidding accuracy and project management.

  • Best practices include setting clear goals, breaking down projects into phases, using automated tracking, and integrating with project management tools. Harvest supports these practices, ensuring efficient and accurate time tracking without stifling creativity.

  • Harvest accommodates variations in project scope through customizable billable rates per project. This flexibility allows video production teams to adjust to changes in client requirements and project demands efficiently.

  • Yes, Harvest can track expenses alongside time, providing a comprehensive view of project costs. This feature is invaluable for accurate billing and ensuring that all project-related expenses are accounted for.