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Calculate Utilization Rate

Harvest is the ideal tool for calculating and optimizing utilization rates, offering detailed reporting and flexible tracking to transform billable hours into actionable insights.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

How this utilization rate calculator works

Utilization is the share of paid working hours that are actually billable, and small gaps add up fast.

  • Utilization rate = billable hours ÷ available hours.
  • Revenue = team size × hours per week × utilization × billing rate.
  • Revenue gap = revenue at your target utilization − revenue at your current rate.

The annual opportunity is that monthly gap carried across the year.

Calculate Utilization Rate with Harvest

The preview shows how Harvest tracks and calculates utilization rates, helping teams optimize their billable hours.

Harvest utilization rate tracking and calculation interface

Calculate Utilization Rate FAQs

  • The utilization rate is calculated using the formula: (Billable Hours / Total Available Hours) x 100. This percentage reflects how much of an employee's available time is spent on billable work.

  • Billable hours are those charged to clients for work performed. With Harvest, you can track these hours accurately using one-click timers or manual entries, ensuring that all billable work is accounted for.

  • A good utilization rate typically ranges from 75% to 85%, depending on the industry. This range indicates efficient use of time spent on revenue-generating activities.

  • Yes, you can use a calculator to determine utilization rate. Harvest simplifies this by automatically calculating utilization rates based on logged time against projects, providing accurate insights.

  • Harvest integrates seamlessly with Asana, allowing you to track time directly from Asana tasks. This integration helps ensure accurate time logging and efficient project management.

  • Harvest helps optimize utilization rates by providing detailed reports on how time is spent, allowing you to identify inefficiencies and adjust workloads to improve productivity and profitability.

  • Different roles can significantly impact utilization rates, as some positions may inherently involve more non-billable tasks. Harvest's team management and reporting features help analyze these differences to optimize resource allocation.