Harvest
Time Tracking
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Printable Time Card

Harvest simplifies time tracking with its intuitive features, addressing the need for precise work hour documentation. While it excels in project-based tracking, it complements manual time card systems.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

How this work hours calculator works

It adds up the hours between each day's clock-in and clock-out, subtracts your breaks, and totals the week for you.

  • Daily hours = (clock-out − clock-in) − break time.
  • Weekly total = the sum of every day's hours.
  • Regular vs. overtime: hours up to 40 per week count as regular; anything above is overtime (US FLSA — thresholds vary by country and state).

Results update as you type, including your daily average and total break time.

Explore Harvest Time Tracking

Harvest's time tracking feature supports project-based work, offering an intuitive solution that complements manual time card systems.

Screenshot of Harvest's time tracking feature showing project-based work setup

Printable Time Card FAQs

  • Printable time cards are typically available in several formats, including PDF, Word, and Excel. These formats are easily customizable and can be printed for manual use. Each format offers unique benefits: PDFs are widely accessible, Word documents allow for easy text editing, and Excel can automate calculations for work hours.

  • To customize a time card template, start by selecting the appropriate format, such as Word or Excel, which are easily editable. You can add your company logo, adjust the layout to fit your pay period (daily, weekly, bi-weekly), and include fields for employee details and work hours. Ensure the template captures all necessary information for compliance, like total hours and breaks.

  • Yes, printable time card templates are available for various pay periods, including daily, weekly, bi-weekly, and monthly. This flexibility allows businesses to choose templates that align with their specific payroll schedules and tracking needs. Using the correct template helps ensure accurate and efficient payroll processing.

  • Printable time cards can be designed to track overtime and vacation hours by including specific fields for these categories. Ensure that your template has sections to record regular hours, overtime hours (over 40 in a week), and any vacation or leave taken. This helps maintain accurate records for payroll and compliance purposes.

  • Best practices for using time cards include daily completion to prevent forgetfulness and errors, organized storage for easy retrieval, and regular audits to identify discrepancies. Educating employees on the importance of accurate tracking and ensuring supervisor sign-off on entries can enhance accuracy and compliance with labor laws.

  • Harvest integrates seamlessly with Asana, allowing users to track time directly on tasks and projects. This integration helps teams synchronize their time tracking with project management efforts, providing a comprehensive view of time allocation and productivity across platforms.

  • Yes, Harvest allows users to track expenses alongside time tracking. You can capture receipts, categorize expenses, and integrate this data into project budgets, providing a complete financial overview. This feature helps manage project costs and supports accurate client billing and reporting.

  • Employees should fill out their timesheets daily to ensure accuracy and completeness. Recording hours at the start and end of each work period, including breaks, prevents errors and supports accurate payroll calculations. Daily completion also minimizes the risk of time theft and improves compliance with labor laws.

  • Common issues with paper time cards include errors from manual entry, risks of time theft, and the challenge of consolidating data for payroll. Despite these drawbacks, paper time cards remain popular due to their simplicity and low cost. Implementing best practices like daily completion and regular audits can mitigate these challenges.