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Reliable Billable Hours Calculator

Harvest offers a reliable billable hours calculator that simplifies invoicing with accurate, real-time tracking. Ensure profitability and client trust with Harvest's seamless solution.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

How this hourly rate calculator works

It works back from the income you need to the rate you must bill, accounting for the hours you can't bill.

  • Billable hours/year = working weeks × hours per week × billable %.
  • Break-even rate = (target income + business expenses) ÷ billable hours.
  • Recommended rate = break-even plus a 20% buffer for taxes, slow periods, and profit.

Raising your billable percentage or trimming expenses lowers the rate you need.

Reliable Billable Hours Calculator with Harvest

See how Harvest calculates billable hours accurately and integrates with project management tools. Try our 30-day free trial today.

Screenshot of Harvest's billable hours calculation feature.

Reliable Billable Hours Calculator FAQs

  • Look for features like real-time tracking, customizable billing rates, and integration with project management tools. Harvest offers all these functionalities, ensuring accurate invoicing and efficient time management.

  • Accurately input work hours by using real-time tracking tools like Harvest's one-click timers. This method prevents memory-based estimations, which can lead to significant under-reporting of billable hours.

  • With Harvest, there are no hidden fees. It offers a free 30-day trial with no credit card required, allowing you to explore its features without any financial commitment.

  • Using a billable hours calculator ensures accurate billing, enhances client trust, and supports profitability. Harvest's detailed reporting and integration features further streamline your invoicing process.

  • Yes, Harvest allows you to customize billing rates per project and person. This flexibility is ideal for freelancers and agencies handling varied client demands.

  • Harvest integrates seamlessly with tools like Asana, Trello, and Jira, enhancing time tracking and invoicing processes. This integration ensures all your project data is connected and easily accessible.

  • Tracking billable hours accurately supports revenue generation, client transparency, and efficiency analysis. It helps professionals make informed decisions and improve profitability.