Harvest
Time Tracking
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Customizable Billable Hours Calculator

Many professionals face revenue loss due to inaccurate time tracking. Harvest offers a customizable billable hours calculator to ensure precise invoicing.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding Billable Hours and Their Impact on Revenue

Billable hours are the cornerstone of revenue generation for professionals in service industries. They represent the time spent on client work that can be invoiced. In contrast, non-billable hours cover essential but non-chargeable activities like administrative duties and internal meetings. Accurately tracking these hours is crucial, as delayed time tracking can result in significant revenue loss. For instance, failing to record time until the next day can lead to a 25% loss in billable hours, while waiting until the end of the week could mean losing up to 50%. For professionals like attorneys, this could translate to an annual loss of $50,000 to $75,000 at a billing rate of $350 per hour.

To tackle these issues, Harvest provides a robust solution with its time tracking and invoicing capabilities. Harvest ensures that every billable hour is captured accurately through features like one-click start/stop timers and manual time entry. This functionality helps professionals maintain their revenue streams by preventing the leakages often caused by delayed or inaccurate time recording.

Key Features of a Customizable Billable Hours Calculator

A customizable billable hours calculator should offer features that enable users to input various parameters and generate detailed reports. Essential capabilities include setting different billing increments, such as the commonly used 6-minute (0.1 hour) increments in legal services. Additionally, the calculator should accommodate both billable and non-billable hours with flexible rates per project or person.

Harvest excels in this domain with its robust time tracking tools. Users can seamlessly integrate their tracked time into invoice creation, ensuring all billable work is accounted for. Moreover, Harvest supports detailed reporting that provides insights into billable efficiency and utilization rates, which are crucial for optimizing team performance. By offering customizable reports, Harvest allows users to analyze their agency's performance and profitability effectively.

Maximizing Utilization and Efficiency with Harvest

Maximizing utilization rates is a key objective for service-based businesses. On average, lawyers have a utilization rate of around 37%, while agencies and consultancies target higher rates of 75% to 85%. Achieving these targets requires precise tracking and reporting of both billable and non-billable hours. Harvest addresses this need with its advanced time tracking and reporting features, enabling businesses to assess their utilization metrics accurately.

Harvest's detailed reports offer billable efficiency metrics tailored for agency teams, helping them understand how time is being spent and where improvements can be made. By providing project-based billing insights, Harvest allows freelancers and agencies to optimize their workflows and enhance their profitability. This makes Harvest an indispensable tool for professionals aiming to improve their billing efficiency and overall business performance.

The Benefits of Using Harvest for Invoicing and Time Tracking

Using a tool like Harvest for time tracking and invoicing offers numerous benefits. One of the primary advantages is the ability to create, send, and manage professional invoices directly from tracked time. This seamless integration ensures that all billable hours are accounted for, reducing the risk of revenue loss due to oversight or delayed tracking.

Harvest further enhances user experience with its integration capabilities, connecting with popular tools like Asana, Trello, and QuickBooks. This connectivity streamlines workflows, allowing for efficient time management across various platforms. Additionally, Harvest's expense tracking and receipt capture features provide a comprehensive view of project budgets and expenses, enabling users to manage their finances with precision. Ultimately, Harvest empowers professionals to focus on their core work while ensuring their billing processes are efficient and accurate.

Customizable Billable Hours Calculator with Harvest

Discover how Harvest's calculator helps track and manage billable hours for accurate invoicing and enhanced revenue.

Harvest customizable billable hours calculator interface

Customizable Billable Hours Calculator FAQs

  • A customizable billable hours calculator should allow for flexible rate settings, track both billable and non-billable hours, and provide detailed reports. Harvest offers these features along with integration capabilities to streamline your workflow.

  • With Harvest, you can input hours using one-click start/stop timers or manual entry. Rates can be set per project or person, allowing for tailored billing. This flexibility ensures accurate and efficient time tracking.

  • Yes, Harvest allows you to create, send, and manage invoices directly from the tracked time. This integration ensures all billable hours are accurately reflected in your invoicing process.

  • Using a billable hours calculator like Harvest helps reduce revenue loss from inaccurate tracking, provides insights into billable efficiency, and streamlines invoicing. It ensures precise billing, improving overall business performance.

  • While free calculators offer basic functionalities, they may lack integration and reporting features. Harvest, with its comprehensive toolset, provides advanced tracking and reporting capabilities beyond basic offerings.

  • Harvest integrates with a variety of tools including Asana, Trello, QuickBooks, and Slack, enhancing its functionality and allowing seamless workflow management across platforms.

  • Yes, Harvest includes expense tracking with receipt capture, allowing you to manage project budgets effectively and ensure all costs are accounted for.

  • Harvest provides detailed reports that include utilization rate calculations, helping service-based businesses assess and optimize their team’s productivity and efficiency.