Harvest
Time Tracking
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Time Card Calculator for Employers

Harvest is the ideal solution for employers needing accurate time tracking and compliance with labor laws. It simplifies payroll with detailed reporting and seamless integrations.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
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Today's total 6:54:09

Accurate Time Tracking for Payroll Compliance

Employers seeking to ensure payroll compliance must accurately track employee work hours, a requirement under the Fair Labor Standards Act (FLSA). The FLSA mandates that non-exempt employees receive at least the federal minimum wage and overtime pay at 1.5 times the regular rate for hours over 40 per week. This makes precise time card calculations essential to avoid penalties and disputes. With Harvest, employers can simplify this process through its comprehensive time tracking features that ensure accuracy and compliance.

Harvest provides a one-click timer to start and stop tracking, making it easy to capture exact working hours. Additionally, the manual time entry feature supports various formats, including military time, ensuring that every second worked is accounted for. By automating these processes, Harvest reduces the risk of errors, which can cost companies an average of $291 per timesheet mistake.

Streamline Payroll with Detailed Reporting

One of the most challenging aspects of payroll management is generating detailed reports that meet audit standards. Employers must maintain accurate records, including hours worked, for at least three years. Harvest addresses this need by offering robust reporting capabilities that provide insights into time, expenses, and budgets. These reports are not only essential for compliance but also aid in strategic decision-making.

Harvest allows employers to generate detailed payroll reports, suitable for audits, by tracking billable and non-billable hours. This feature is crucial for maintaining transparency and accountability in payroll processing. The platform also integrates with popular payroll software like QuickBooks and Xero, ensuring seamless data transfer and minimizing the risk of manual entry errors.

Managing Breaks and Overtime Efficiently

Handling breaks and overtime is a critical component of time tracking and payroll management. The FLSA does not mandate breaks, but if provided, they must be paid, and differing state laws can complicate compliance. Harvest simplifies this by allowing detailed tracking of breaks and overtime, ensuring all compensable time is accurately recorded.

Employers can define and manage meal and rest breaks within Harvest, distinguishing between paid and unpaid time. This feature is particularly valuable in states with strict break laws like California, which requires a 30-minute meal break after five hours. Additionally, Harvest supports overtime calculations, ensuring compliance with both federal and state-specific regulations, like California's double-time laws for work beyond 12 hours in a day.

Time Card Calculator for Employers

See how Harvest simplifies time tracking with detailed reporting and integrations for seamless payroll processing.

Screenshot showing Harvest's time card calculator for employers

Time Card Calculator for Employers FAQs

  • Employers can calculate regular and overtime hours by tracking all hours worked within a workweek. Regular hours are typically up to 40 per week, and overtime is any hour beyond that. Harvest's time tracking tool streamlines this process with one-click timers and detailed reporting.

  • While the FLSA does not require breaks, if provided, short breaks (under 20 minutes) must be paid. Meal periods (30 minutes or more) can be unpaid if the employee is relieved of duties. Harvest helps track these breaks accurately to ensure compliance.

  • Yes, Harvest can generate detailed reports that are suitable for payroll audits. These reports help maintain compliance with labor laws and provide transparency in payroll processing.

  • Harvest integrates with popular payroll software such as QuickBooks and Xero, ensuring seamless data transfer and reducing manual entry errors during payroll processing.

  • To track time for remote employees, use a digital timekeeping method like Harvest, which allows employees to log their hours from any location. Harvest's timers and manual entries ensure all working hours are accurately recorded.

  • The most common payroll error is incorrect timesheet data, which can cost an average of $291 to fix. Harvest minimizes these errors with automated time tracking and detailed reports.

  • Under the FLSA, employers must keep time records for at least three years. Harvest's detailed reporting helps maintain these records accurately and efficiently, ensuring compliance with recordkeeping laws.