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Utilization Percentage Calculator

Harvest provides an intuitive utilization percentage calculator that helps to optimize resource management, ensuring your team achieves optimal productivity without burnout.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

How this utilization rate calculator works

Utilization is the share of paid working hours that are actually billable, and small gaps add up fast.

  • Utilization rate = billable hours ÷ available hours.
  • Revenue = team size × hours per week × utilization × billing rate.
  • Revenue gap = revenue at your target utilization − revenue at your current rate.

The annual opportunity is that monthly gap carried across the year.

Utilization Percentage Calculator by Harvest

The preview shows Harvest's user-friendly interface for calculating utilization percentages, aiding in optimal resource management.

Screenshot of Harvest's utilization percentage calculator tool

Utilization Percentage Calculator FAQs

  • A good utilization percentage varies by context. For employees, 70-90% is often ideal. In manufacturing, around 85% is optimal. For credit, aim for below 30% to maintain a healthy score.

  • Calculate your utilization percentage by dividing actual productive hours by total available hours, then multiplying by 100. This formula applies to employees, equipment, and credit usage.

  • Credit utilization percentage is affected by the amount of revolving credit you use compared to your total available credit. Keeping this below 30% is generally recommended for a good credit score.

  • Utilization percentage impacts resource management by indicating how effectively resources are used. High utilization can maximize productivity but also risk burnout, necessitating careful balance.

  • Tracking utilization rates is crucial as it helps identify inefficiencies, optimize resource allocation, and enhance profitability. It informs staffing, pricing, and operational decisions.

  • Technology, like Harvest's tools, provides real-time data on resource use, helping to optimize workloads and prevent overutilization, ensuring sustainable productivity.

  • Utilization measures how much a resource is used, while efficiency assesses performance during use. Both are crucial for evaluating productivity and operational health.