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Email Invoice for India

Harvest offers flexible invoicing with customizable tax settings, allowing businesses to apply different GST rates to line items. Perfect for creating and emailing GST-compliant invoices in India.

INVOICE DRAFT

Add your logo here
Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
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Customise invoice

Appearance

Add a logo
Show invoice title

Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Key Features of a GST-Compliant Invoice

To ensure your invoices comply with Indian regulations, they must include several mandatory fields for Goods and Services Tax (GST) purposes. A compliant invoice requires a unique invoice number and date, along with the legal name, address, and Goods and Services Tax Identification Number (GSTIN) of both the supplier and the recipient. The GSTIN is a 15-digit alphanumeric code crucial for tax identification. Furthermore, each item or service must be detailed with its Harmonized System of Nomenclature (HSN) code for goods or Service Accounting Code (SAC) for services, which are standardized classification codes. You must clearly state the taxable value of goods or services, the applicable GST rates (Central GST, State GST/Union Territory GST, or Integrated GST), and the total tax amount, ensuring accurate calculation of the final payable sum.

Customizing Your Invoice Template

Personalizing your invoice template allows you to reinforce your business branding while ensuring all necessary details are present. Begin by incorporating your company's logo and preferred color scheme to maintain a consistent brand identity. Essential business information, such as your full legal name, registered address, and contact details, should be prominently displayed. For clarity, include an itemized list that details each product or service provided, specifying the description, quantity, unit price, and individual subtotal. Conclude with a clear payment summary, outlining the total amount due, accepted payment methods, and your bank account details for electronic transfers. Ensure your customization does not obscure or omit any GST-mandated fields.

Sending Invoices to Clients in India

When sending invoices to clients in India, emailing them in a universally accessible and secure format like PDF is the most common and recommended practice. The Portable Document Format (PDF) ensures the invoice's integrity and prevents unauthorized alterations, which is vital for compliance. Always attach the invoice as a PDF to your email, rather than embedding it directly in the email body. Be mindful of any client-specific requirements, such as including a Purchase Order (PO) number, a specific contact person, or sending it to a designated accounts payable email address. Maintaining a digital record of all sent invoices and their delivery confirmations is crucial for audit trails and efficient record-keeping.

See Your Indian GST Invoice Template in Action

Preview how your invoice will look with Indian GST fields, HSN/SAC codes, and customizable templates — ready to email directly to clients in India.

Email Invoice for India FAQs

  • Harvest allows you to include GST rates by applying different taxes to each line item on your invoices.

  • A GST-compliant invoice in India must include the invoice number and date, the supplier's and recipient's GSTIN, and a detailed description of goods or services with HSN/SAC codes. Additionally, it should state the taxable value, applicable GST rates, and the total tax amount.

  • Absolutely! Harvest allows you to track expenses associated with your projects and include them in invoices. You can easily record expenses, categorize them, and attach receipts for accurate billing.

  • While some invoice generation tools can indicate a reverse charge is applicable, they generally require manual input to specify the details. It's important to check whether the tool you use can adequately support reverse charge mechanisms for your needs.

  • Harvest allows you to customize your invoice templates by adding specific information such as your business logo, preferred color scheme, and essential business details, ensuring that all mandatory GST fields are included.