Harvest
Invoices
Sign up

Invoice Template for Sweden

Harvest offers customizable invoicing features that can include essential details like VAT numbers and purchase order numbers, aiding businesses in maintaining professional and compliant invoices.

INVOICE DRAFT

Add your logo here
Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
Powered by

Customise invoice

Appearance

Add a logo
Show invoice title

Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Key Features of a Compliant Swedish Invoice Template

To ensure your Swedish invoice template is compliant, it must include several mandatory elements, particularly for B2B transactions. A crucial inclusion is your company's VAT registration number ("Momsregistreringsnummer"), which typically starts with "SE" followed by 12 digits (e.g., SE123456789012). While there isn't a single prescribed format for B2B invoices, clarity and completeness are key. Each invoice needs a unique, sequential serial number and the invoice issue date ("Fakturadatum"). You must clearly display the applicable VAT rates (standard 25%, reduced 12% or 6%) and the corresponding VAT amounts in Swedish Kronor (SEK). Additionally, the template must state your business name and address, the customer's name and address, a clear description of goods or services, quantity, unit price, and the total amount.

Customizing Your Invoice Template for Business Needs

Beyond compliance, tailoring your invoice template helps reinforce brand identity and streamline transactions. You should easily be able to add your company logo and full details, including your corporate identity number ("organisationsnummer"), to the header. For B2B dealings, incorporating a field for purchase order numbers is highly recommended, even if not always legally mandatory, as it aids in matching invoices to client orders. Ensure your template allows for flexible line item descriptions to accurately detail goods or services, along with adjustable fields for applying the correct VAT rates (25%, 12%, or 6%) to each item. Crucially, clearly define payment terms and due dates, and include your bank details (Bankgiro/Plusgiro number) to facilitate timely payments. If your business provides services, remember to include a statement confirming your "F-tax approval" ("F-skatt").

Best Practices for Invoicing in Sweden

Adhering to best practices ensures smooth invoicing and avoids potential issues with the Swedish Tax Agency (Skatteverket). For VAT compliance, maintain detailed accounts and retain all invoices for a minimum of seven years. While not always mandatory, consistently using purchase order numbers when provided by clients significantly improves clarity and reconciliation for both parties. A common pitfall to avoid is omitting any mandatory invoice details, such as the VAT registration number or a unique sequential invoice number, which can invalidate the invoice. For transactions with public sector entities, e-invoicing is mandatory, typically using the Peppol BIS 3.0 standard. Although B2B e-invoicing is currently voluntary, its adoption is growing. Always ensure the VAT amount is stated in SEK, even if the invoice uses a foreign currency.

See Your Swedish Invoice Template in Action

Preview how your invoice will appear with Swedish VAT rates, format compliance, and essential business details — ready for your Swedish clients.

Invoice Template for Sweden FAQs

  • Harvest allows you to add your company's VAT registration number to your invoices through the account settings. This ensures that all your invoices comply with Swedish regulations requiring the mandatory inclusion of a VAT registration number.

  • Harvest provides a field to include purchase order numbers on invoices, supporting best practices for business transactions. Including these numbers helps streamline the reconciliation process and ensures clarity between your business and clients.

  • Harvest offers features like mobile apps and browser extensions to help remote teams track their time efficiently from anywhere. Team members can log hours in real-time, making collaboration seamless.

  • In Sweden, invoices must include a VAT registration number, a unique and sequential invoice number, the invoice date, and details such as the business name, customer name, and a clear description of the goods or services. VAT rates and amounts must also be clearly stated.

  • While many invoice templates offer features for calculating VAT, they require correct setup of VAT rates per line item. Users must ensure that the VAT calculation is correctly applied to each item to avoid errors.