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Invoice Template for Thailand

Harvest offers flexible tax configuration options, allowing businesses to apply multiple tax codes on invoices, which is beneficial for managing VAT in various regions.

INVOICE DRAFT

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Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
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Show invoice title

Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Essential Fields for Thai Invoice Compliance

To ensure your Thai invoices are compliant, they must include specific mandatory information as stipulated by the Revenue Department. Every full format tax invoice needs to prominently display the words "Tax Invoice". Key details required are the seller's and buyer's full names, addresses, and their respective Tax Identification Numbers (TINs). For businesses, the TIN is a 13-digit number. Additionally, you must specify whether the entity is a Head Office or a Branch, including the 4 or 5-digit Branch ID (with "0000" or "00000" typically representing the head office). The invoice must also clearly state the issue date, a unique serial number, a detailed description of goods or services (quantity, unit price, and total value), and the Value Added Tax (VAT) amount, separated from the goods/services value. While not strictly mandated as "DD/MM/YYYY", using a consistent date format is crucial for clarity and record-keeping.

Customizing Your Invoice Template for Thai Business Needs

Customizing your invoice template for Thai operations involves adapting it to your specific business model while strictly adhering to compliance requirements. Start by accurately populating the mandatory fields for both your company and your customers, including Tax IDs and Branch IDs. For businesses with an annual turnover exceeding 1.8 million Thai Baht, VAT registration is compulsory, necessitating the issuance of tax invoices. Smaller enterprises, with annual revenues under 30 million Thai Baht, have the flexibility to utilize the e-Tax Invoice by Email system, which supports simpler formats like Word, Excel, or PDF, provided they meet other criteria. While invoices are typically in Thai language and currency, with Thai or Arabic numerals, issuing them in a foreign language or currency is permissible with prior approval from the Director-General of the Revenue Department.

Managing VAT on Thai Invoices

Effectively managing VAT on Thai invoices requires clear presentation and adherence to specific reporting structures, especially for varied transactions. The current general VAT rate in Thailand is 7%. It is imperative that the VAT amount is always shown separately from the value of the goods or services provided on the invoice. For businesses dealing with diverse products or services that may fall under different tax classifications, your template should accommodate multiple tax codes. When a transaction involves several items with varying tax codes, a dedicated VAT Summary section becomes essential. This summary should clearly list each tax code used, its corresponding rate, the subtotal (amount excluding tax), the calculated tax amount, and the total amount inclusive of tax for each code. If transactions are in a foreign currency, the VAT summary will typically display amounts converted to the base currency, Thai Baht.

See Your Thai Invoice Template in Action

Preview how your invoice will look with Thai tax fields, VAT details, and multiple tax codes — ready for compliance with Thai regulations.

Invoice Template for Thailand FAQs

  • An invoice in Thailand must include the seller's and buyer's full names, addresses, and respective Tax Identification Numbers (TINs). It should also specify whether the entity is a Head Office or a Branch, including the Branch ID. Additionally, the invoice must display the issue date, a unique serial number, a detailed description of goods or services, and the VAT amount, separated from the goods/services value.

  • Harvest allows you to include VAT details and apply multiple tax codes to line items on invoices. This makes it easier to manage taxes accurately across different regions and ensure compliance with local tax regulations.

  • If you cancel your Harvest subscription, you will retain access to your account until the end of your billing period. After that, your account will be deactivated, but your data will be stored for a limited time in case you wish to reactivate.

  • Customizing invoice templates can sometimes be limited by the need to adhere to strict compliance requirements. Ensuring all mandatory fields and legal requirements are met while customizing can restrict flexibility. Additionally, language and currency formats must often align with regulatory standards.

  • Yes, Harvest allows you to apply multiple tax codes to line items on invoices. This capability is particularly useful for businesses dealing with products or services that fall under different tax classifications.