Harvest
Invoices
Sign up

Invoicing Software for China

Harvest provides flexible invoicing solutions ideal for time tracking and expense management but does not specialize in fapiao compliance specific to China.

INVOICE DRAFT

Add your logo here
Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
Powered by

Customise invoice

Appearance

Add a logo
Show invoice title

Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Key Features for Fapiao Compliance

Essential invoicing software for China must seamlessly integrate with the country's stringent fapiao system, which is mandatory for all domestic transactions. The software needs to handle both General VAT fapiao (used for B2C and non-deductible expenses) and Special VAT fapiao (for B2B transactions, allowing input VAT deduction). Crucially, it must integrate with China's Golden Tax System (GTS), the State Taxation Administration's (STA) platform for real-time invoice validation and clearance. This includes generating invoices in the required XML format, embedding dynamic QR codes, and incorporating digital signatures (often using SM2/SM3/SM4 cryptographic algorithms) for authenticity. The system should also facilitate the required 10-year minimum retention of invoices, with some accounting vouchers requiring 30 years of storage.

Common Pitfalls in Selecting Invoicing Software

Navigating China's e-fapiao transition presents significant challenges, as the nationwide rollout became mandatory by September 30, 2025, replacing paper invoices with digital documents. A common pitfall is underestimating the need to revise existing internal control procedures and automation systems to align with the new digital framework. Furthermore, businesses face substantial risks of invoice fraud, including duplicate fapiao, incorrect amounts, and internal schemes. Mitigation strategies should involve software with AI anomaly detection capabilities, which can identify suspicious behaviors beyond basic tax authority validation. Finally, strict data processing and localization requirements, particularly for Critical Information Infrastructure Operators (CIIOs) or "important data," mandate storing personal information and critical data within China, often requiring local data centers or cloud infrastructure.

Selection Criteria for Invoicing Software in China

When evaluating invoicing software for China, prioritize compliance capabilities as the foremost criterion. The chosen solution must be STA-approved and offer robust integration with the Golden Tax System for real-time clearance and e-fapiao issuance in the mandated XML and OFD formats. Secondly, assess user support and local expertise; software should offer Chinese language interfaces and support for PRC GAAP (Generally Accepted Accounting Principles), which differs from international standards. Local support teams with deep knowledge of Chinese tax regulations are invaluable for troubleshooting and staying current with evolving rules. Lastly, consider scalability and future-proofing. Look for solutions with open APIs for integration with existing ERP systems, automated invoicing features, and the ability to handle high transaction volumes, ensuring it can adapt to future regulatory changes and business growth.

See Your Chinese Invoice Template in Action

Preview how your invoice will handle fapiao requirements, including VAT types and Golden Tax System integration, ready for Chinese clients.

Invoicing Software for China FAQs

  • The fapiao system is a legal receipt system in China, serving as a tax invoice for businesses and individuals. It is crucial because it acts as both a business transaction record and a tax declaration tool. Compliance with the fapiao system ensures that businesses accurately report and pay taxes, minimizing the risk of legal issues or fines.

  • While many invoicing software solutions aim to support various fapiao types, not all can handle the full spectrum of requirements, such as integration with the Golden Tax System or issuance in all required formats. It's important to verify that the software you choose can specifically manage both General and Special VAT fapiaos.

  • Harvest offers features like mobile apps and browser extensions to help remote teams track their time efficiently from anywhere. Team members can log hours in real-time, making collaboration seamless.

  • Compliance challenges in China include staying updated with frequent regulatory changes, ensuring seamless integration with the Golden Tax System, and managing the transition from paper to e-fapiaos. Additionally, companies must meet strict data localization requirements, which can complicate operations for international firms.

  • The Golden Tax System requires that invoicing software be capable of real-time data exchange with the State Taxation Administration for invoice validation and clearance. This capability is essential to ensure compliance and avoid disruptions in business transactions.