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Purchase Order Template for Vietnam

Harvest simplifies the management of purchase orders by allowing easy inclusion of PO numbers and VAT details on invoices, streamlining business transactions.

INVOICE DRAFT

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Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
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Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Key Requirements for Vietnamese Purchase Orders

Ensuring your purchase order (PO) template complies with Vietnamese regulations is crucial for smooth business operations and tax compliance. A valid PO in Vietnam should clearly state the PO number and date, along with comprehensive buyer and seller information, including names, addresses, and contact details. For tax purposes, it's essential to include Value Added Tax (VAT) details, as Vietnam applies VAT at rates of 0%, 5%, and 10%, with a temporary 8% rate for certain goods and services until December 31, 2026. Businesses with taxable revenue exceeding 20 million VND are generally required to register for VAT. Furthermore, all businesses in Vietnam have been mandated to use electronic VAT invoices since July 1, 2022, so your PO should align with this digital invoicing ecosystem.

Customizing Your Purchase Order Template

Tailoring your purchase order template to fit specific business needs and transaction types enhances both professionalism and efficiency. Start by incorporating your company's branding, including logos, official company name, and contact information, to ensure immediate recognition. Beyond basic branding, consider adding fields relevant to your industry, such as specific quality standards, inspection requirements, or warranty clauses. For different transaction types, like services versus goods, you might adjust sections to detail service level agreements (SLAs) or project milestones instead of physical product specifications. Remember that a PO becomes a legally binding document once accepted, so ensuring it accurately reflects agreed-upon terms, including payment and delivery conditions, is paramount.

Common Mistakes to Avoid

When preparing purchase orders for Vietnam, overlooking legal and practical requirements can lead to significant issues. A common mistake is failing to include all essential information, such as complete buyer and seller details, accurate product descriptions, quantities, unit prices, and total order value. Incorrect formatting or missing crucial VAT details, including the applicable VAT rate, can cause delays in processing and potential tax penalties. Additionally, not ensuring the PO is properly signed and stamped by the buyer can undermine its legal validity. Always double-check that your template aligns with the latest Vietnamese tax and invoicing regulations, especially the mandatory use of electronic VAT invoices.

See Your Vietnamese Purchase Order Template in Action

Preview how your purchase order will look with VAT details, PO numbers, and compliance with Vietnamese regulations — ready for electronic processing.

Purchase Order Template for Vietnam FAQs

  • Harvest allows you to include VAT details by adding your company's VAT number to your invoices and receipts through the account settings.

  • In Vietnam, a purchase order must include the PO number and date, comprehensive buyer and seller information such as names, addresses, and contact details, and applicable VAT details. The purchase order should also adhere to electronic invoicing regulations.

  • Absolutely! Harvest is designed for freelancers and contractors who bill clients based on hourly rates, fixed-price projects, or retainer agreements. It allows easy tracking of billable hours and conversion into invoices.

  • Most purchase order templates do not automatically handle currency conversions. You will typically need to manually adjust for currency exchange rates or use additional software specialized for financial transactions to manage this.

  • Harvest provides a PO Number field on invoices, allowing you to include and manage PO numbers as part of your business transactions.