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Billable Hours Tracker for Media Agencies

Harvest provides media agencies with a reliable billable hours tracker, helping reduce revenue loss by capturing 15-30% more billable hours than manual methods.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Why Accurate Billable Hours Tracking is Crucial for Media Agencies

Accurate tracking of billable hours is essential for media agencies to maintain financial health and operational efficiency. Without a robust system, agencies risk losing between 15% and 30% of potential billable revenue due to unrecorded hours. This not only impacts revenue but also hampers the agency's ability to meet key financial benchmarks, which only 35% of agencies consistently achieve. Furthermore, manual timesheet entries, which require corrections in approximately 80% of cases, further complicate the financial management process.

Harvest addresses these challenges by offering one-click start/stop timers and manual time entry options. This ensures that every billable hour is captured accurately, reducing the risk of revenue loss and improving timesheet accuracy. Harvest's detailed reporting capabilities also provide insights into billable and non-billable hours, helping agencies to optimize their operations and enhance profitability.

Optimizing Utilization and Profitability with Harvest

For media agencies, optimizing team utilization and project profitability is key to success. Agencies typically aim for a target utilization rate of 65-80% and a delivery margin above 50% to ensure strong profitability. However, achieving these targets requires precise tracking of both billable and non-billable hours.

Harvest empowers agencies to achieve these goals with its flexible time tracking features. By categorizing hours as billable or non-billable and offering customizable billing rates per project and person, Harvest helps agencies maintain a healthy balance. Detailed profitability analysis by client and project type further aids in managing margins effectively. With Harvest, agencies can easily track utilization rates, ensuring they maximize revenue opportunities while maintaining financial oversight.

Seamless Integration with Existing Tools

One of the major challenges for media agencies is integrating a new time tracking tool with existing project management and CRM systems. Seamless integration is essential to avoid manual data transfer and maintain streamlined workflows. Harvest excels in this area by offering integrations with popular platforms such as Asana, Trello, Jira, and Slack, allowing for a cohesive workflow environment.

These integrations enable real-time data synchronization, reducing administrative overhead and enhancing accuracy. For instance, Harvest's integration with Asana allows project managers to link time entries directly to tasks, facilitating better project budgeting and tracking. This seamless data flow ensures that agencies can maintain efficient operations without disrupting their existing systems.

Project Budgeting and Alerts for Media Campaigns

Effective project budgeting is a cornerstone for media agencies that manage campaigns with tight deadlines and budgets. Harvest offers a comprehensive project budgeting feature that includes alerts when budgets approach their limits, helping agencies to stay on track and avoid overspending.

By utilizing Harvest's project budgeting tools, agencies can set clear financial parameters and receive timely notifications, ensuring that campaigns remain profitable. This feature is particularly beneficial for media campaigns where costs can quickly escalate. With Harvest, agencies can confidently manage their financial resources, ensuring each project contributes positively to the bottom line.

Billable Hours Tracking with Harvest

See how Harvest helps media agencies track billable hours accurately, ensuring better financial management and project profitability.

Harvest dashboard showing billable hours tracking for media agencies.

Billable Hours Tracker for Media Agencies FAQs

  • Essential features include budget tracking, real-time time entry, categorization of time as billable or non-billable, detailed reporting, custom hourly rates, and robust invoicing capabilities. Harvest offers all these features, ensuring effective management of billable hours.

  • Harvest integrates seamlessly with popular tools such as Asana, Trello, Jira, and Slack. These integrations allow for real-time data synchronization, reducing administrative overhead and improving workflow efficiency.

  • Media agencies can improve accuracy by using automated time-tracking tools like Harvest, which minimize human error and ensure precise data capture. Encouraging daily task-level tracking also helps in maintaining accurate records.

  • Time tracking is crucial for accurate billing, maintaining profitability, optimizing resource utilization, and enhancing client transparency. It helps agencies protect their profit margins and make data-driven business decisions.

  • Yes, Harvest offers project budgeting features with alerts to help media agencies manage their financial resources effectively. This ensures campaigns remain within budget and profitable.

  • Categorizing hours helps agencies understand project profitability and manage team capacity. Harvest's flexible billing rates and reporting tools make it easy to differentiate and analyze these categories.

  • Harvest provides detailed reporting that supports profitability analysis by client and project type. This helps agencies track costs, margins, and revenue to ensure financial success.