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Time Tracking
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Time Tracker for Maintenance Teams

Maintenance teams face costly downtime, averaging $260,000 USD per hour. Harvest streamlines time tracking and reduces such losses with real-time data.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Importance of Time Tracking for Maintenance Teams

Time tracking is a crucial tool for maintenance teams seeking to enhance operational efficiency and reduce costs. By accurately recording work hours, teams can identify bottlenecks and streamline processes, ultimately improving resource allocation and optimizing maintenance schedules. According to a study by Aberdeen, downtime can cost organizations an average of $260,000 USD per hour, underscoring the importance of minimizing such occurrences through effective time management. Moreover, 62% of firms utilizing real-time time tracking data have achieved long-lasting efficiencies, highlighting how essential these systems are in today’s fast-paced environment.

Beyond the immediate operational benefits, time tracking is vital for compliance with labor laws such as the Fair Labor Standards Act (FLSA). Accurate record-keeping helps ensure fair compensation and shields organizations from potential legal penalties. For maintenance teams, this compliance is not only a legal necessity but also a step towards fostering a fair and transparent work environment.

Essential Features of a Time Tracker for Maintenance Teams

A modern time tracker for maintenance teams must offer specific features that cater to their unique requirements. Real-time tracking and mobile accessibility are essential, empowering field technicians with the ability to clock in and out, switch tasks, and add notes even without a network connection. This functionality is crucial for maintaining productivity in remote or field-based environments. Additionally, Harvest allows logging time against specific work orders, providing insights into how long various tasks take and enabling better maintenance planning.

Integration capabilities with existing systems like CMMS, ERP, and payroll are another critical feature. These integrations prevent data silos and reduce manual double-entry, streamlining processes and ensuring that all systems work in harmony. With customizable reporting and analytics, maintenance teams can gain insights into labor costs, technician utilization, and project progress, aiding in data-driven decision-making.

Implementing and Maximizing Your Time Tracking Solution

Implementing a time tracking solution requires careful planning and execution. The process begins with a needs assessment to understand specific maintenance requirements and historical performance data. Establishing clear policies and providing comprehensive employee training are essential steps to ensure smooth adoption. Harvest supports this transition with its intuitive user interface and one-click timers, making it easy for teams to start tracking time efficiently.

To maximize the benefits of time tracking, teams should leverage automation features such as GPS tracking and mobile app integration, which minimize manual entry errors and enhance accuracy. Regular monitoring and review of time data allow managers to verify logged hours, identify patterns, and make necessary adjustments. By continuously gathering feedback and optimizing the system, teams can ensure that their time tracking solution remains aligned with operational goals.

Understanding Pricing Options for Time Tracking Tools

When selecting a time tracking tool, understanding the pricing options is crucial for aligning with budget constraints and operational needs. Common pricing models include per-user fees, where each user incurs a recurring cost, and flat-rate subscriptions that offer budget certainty regardless of the number of users or projects. Harvest provides a free 30-day trial, allowing maintenance teams to evaluate its features without upfront commitment.

Paid plans for time tracking tools typically range from $2 to $10 per user per month, with potential discounts for annual billing. It's important to consider what features are included at different price points, such as advanced reporting or integration capabilities. Some systems may also have additional fees, such as base fees, which should be factored into the cost-benefit analysis of implementing such a system.

Streamline Maintenance Tracking with Harvest

See how Harvest's real-time tracking and reporting features optimize maintenance team productivity. Free trial available.

Harvest time tracking interface for maintenance teams

Time Tracker for Maintenance Teams FAQs

  • A time tracker for maintenance teams should include real-time tracking, mobile access, and integration with CMMS and ERP systems. Features like GPS tracking, customizable reports, and work order logging are also beneficial.

  • Harvest integrates seamlessly with maintenance management systems like CMMS, allowing time to be logged directly against work orders. This integration helps link labor hours to specific tasks and projects, streamlining operations.

  • Yes, Harvest allows you to track time against specific maintenance jobs or work orders by logging time to designated projects and tasks. This feature helps in precise resource allocation and project management.

  • Harvest offers a free 30-day trial, with paid plans ranging from $2 to $10 per user per month. Pricing models include per-user fees and flat-rate subscriptions, with discounts available for annual billing.

  • Harvest provides detailed reporting features that help analyze labor costs and project profitability. Reports can track metrics such as total labor hours, technician utilization, and cost per work order.

  • Time tracking reduces maintenance costs by identifying inefficiencies, optimizing labor schedules, and preventing costly breakdowns. Accurate data allows for better resource allocation and informed decision-making.

  • Yes, Harvest supports mobile time tracking for field technicians through its iOS and Android apps, allowing them to clock in/out and track tasks on the go.

  • Common challenges include adoption and accuracy issues. Harvest addresses these with one-click timers, detailed reporting, and integrations with popular tools to enhance user experience and data reliability.

  • Harvest's accurate time-tracking ensures compliance with labor laws like the FLSA. Its reporting tools help maintain precise records, minimizing legal risks related to wage and hour regulations.