Harvest
Time Tracking
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Time Tracking Software for Event Management

Harvest is the ideal solution for event managers looking to enhance scheduling and resource allocation. With Harvest, you can track time accurately and streamline your event management process.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Indispensable Role of Time Tracking in Event Planning

Time tracking is crucial for enhancing efficiency and profitability in event management. Event planners who accurately track time can improve their profit margin by 10-25%, as they base future pricing on actual effort data rather than estimates. Additionally, accurate time tracking mitigates payroll errors, which are common, with 80% of timesheets requiring corrections due to forgotten clock-ins or outs. By implementing precise time tracking, event managers can ensure compliance with labor laws, reducing the risk of time theft, which affects 75% of U.S. businesses annually.

Furthermore, time tracking enhances productivity by identifying and eliminating unproductive activities, which can drain up to 40% of productivity. It also allows for better cost control, providing real-time insights into resource usage and preventing budget overruns. Accurate billing is another benefit, as unrecorded billable hours can lead to revenue loss. Overall, time tracking is an indispensable tool for boosting team productivity and efficiency in event planning.

Essential Features of Event-Specific Time Tracking Software

When selecting time tracking software for event management, look for features that cater specifically to the unique demands of the industry. Core functionalities should include real-time timers, manual entry options, and activity categorization. Event-centric capabilities like project connection, job costing by event or task, and multi-location features such as GPS and geofencing are essential for managing complex events.

Reporting and analytics are crucial, with customizable dashboards and detailed timesheet reports providing valuable insights. The ability to export data in various formats, such as Excel or PDF, enhances the utility of these reports. User experience is also important, so choose software with mobile accessibility, browser extensions, and idle detection to ensure seamless usage. Harvest, for example, offers comprehensive reporting tools that provide detailed insights into time allocation across different event phases.

Seamless Integration and Workflow Enhancement

Integrating time tracking software with event management tools enhances workflow efficiency. By connecting time tracking with platforms for project oversight and client management, planners can streamline operations. Calendar synchronization, such as with Outlook or Google Calendar, automates time entry from meetings and appointments, reducing manual entry and ensuring accurate records.

Integration with payroll and invoicing systems is essential for accurate billing and minimizing administrative burden. Harvest excels in this area, offering integrations with tools like Asana, Trello, Slack, Jira, and QuickBooks, facilitating seamless data flow. Additionally, leveraging APIs and third-party integrations allows for a connected tech stack, enhancing overall project management and execution.

Implementing Time Tracking: Best Practices for Event Professionals

Implementing time tracking effectively requires strategic planning and communication. Start by educating your team on the benefits, fostering a culture of accountability and transparency. Develop clear policies for time tracking usage, ensuring everyone understands the guidelines and expectations. Training staff on system features, such as clocking in/out and handling forgotten entries, is crucial for accurate data collection.

Choose user-friendly tools with features like browser extensions and mobile apps to encourage consistent usage. Establish consistent project and task categories to avoid over-granularity. Regularly monitor and adjust the system based on feedback to ensure it remains effective and non-burdensome. By treating time tracking as a strategic tool, event professionals can optimize time allocation and improve overall efficiency.

Discover Harvest for Event Management

See how Harvest streamlines time tracking and scheduling for better event management. Track hours and optimize resources effortlessly.

Screenshot showing Harvest's time tracking features for event management.

Time Tracking Software for Event Management FAQs

  • Look for features such as real-time timers, manual entry, project connection, and activity categorization. Event-specific capabilities like job costing by event, GPS tracking, and multi-location scheduling are essential. Additionally, customizable reports and integrations with other tools enhance efficiency.

  • Time tracking provides data-driven insights for better project management, resource optimization, and scheduling accuracy. It ensures increased accountability and transparency, reduces administrative overhead, and aids in proactive problem solving by revealing hidden costs in real-time.

  • Harvest integrates seamlessly with tools like Asana, Trello, Slack, Jira, and QuickBooks. These integrations facilitate the automatic linking of tracked time to relevant event projects, streamline invoicing, and enhance overall workflow efficiency.

  • Yes, Harvest allows expense tracking with receipt capture, helping you manage event costs effectively. This feature ensures accurate budget management and provides insights into overall event expenditure.

  • Yes, several time tracking solutions offer free plans. These often include basic tracking, simple reporting, and limited integrations, suitable for freelancers or small teams managing specific projects and tasks.

  • Time tracking reduces payroll errors by ensuring accurate clock-ins and clock-outs, which are common issues. Automating this data collection minimizes the need for manual corrections and ensures compliance with labor laws regarding overtime and breaks.

  • Harvest offers real-time tracking of staff hours, customizable reporting for profitability analysis, and budgeting features for managing event costs. It enhances scheduling accuracy and provides detailed insights into time allocation across event phases.