Harvest
Time Tracking
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Timesheet Software for Pr Agencies

Inaccurate time tracking can cost agencies up to 25% of billable revenue. Harvest offers PR agencies precise tracking and invoicing to maximize profitability.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Strategic Imperative: Why PR Agencies Need Robust Timesheet Software

For PR agencies, effective time tracking is not just an operational necessity; it is a strategic imperative. Agencies can lose 15-25% of billable revenue due to inconsistent time tracking, which for a 50-person firm billing $200/hour could equate to $780,000 to $1.3 million in lost annual revenue. Inaccurate time tracking can cost professional service firms over $60,000 per year per employee. Harvest provides PR agencies with a comprehensive solution that ensures precise time tracking, directly addressing these potential financial pitfalls.

By leveraging detailed time tracking data, PR agencies can drive profitability, refine pricing strategies, and prevent project overruns. Accurate time data is crucial for compliance with wage-and-hour laws, which helps avoid costly regulatory fines and legal disputes, potentially saving agencies between £10,000-£500,000 per violation. Harvest's robust features ensure agencies maintain compliance while optimizing their operational efficiency.

Essential Features: What to Look for in PR Agency Timesheet Solutions

Choosing the right timesheet software for a PR agency involves evaluating features that enhance both efficiency and profitability. Comprehensive time tracking tools like Harvest offer one-click timers, manual entry, and mobile access, ensuring that time is logged accurately and conveniently. This is crucial as agencies managing multiple campaigns need real-time tracking against estimates.

Integration capabilities are also essential. Harvest integrates with project management tools such as Asana, Trello, and Jira, facilitating seamless workflow management across various platforms. Additionally, Harvest supports diverse billing models, including hourly, fixed-fee, and retainers, and provides project and budget management tools. These features enable PR agencies to manage their financials more effectively, ensuring that every hour is accounted for and every project is profitable.

Optimizing Time Tracking: Best Practices for PR Professionals

Implementing best practices in time tracking is vital for PR professionals to maximize efficiency and transparency. Encouraging daily time entry is crucial, as memory decay reduces accuracy significantly after 24 hours. Harvest supports this with automated reminders and easy time logging features. Clear categorization of billable versus non-billable hours is also essential; Harvest allows for such categorization, providing clarity in time allocation.

Regular review processes, such as weekly manager reviews and pre-invoice reconciliation, ensure that time tracking data remains accurate and useful. Harvest's detailed reporting capabilities facilitate these practices by providing insights into team utilization and project efficiency. By leveraging time data, PR agencies can allocate resources more strategically, improve project estimates, and enhance overall productivity.

Beyond the Billable Hour: Leveraging Time Data for Strategic Growth

Time tracking data offers PR agencies more than just a means to invoice clients; it provides strategic insights for growth. By analyzing this data, agencies can refine pricing models to better align with client expectations and demonstrate value. Harvest enables PR agencies to track expenses related to specific campaigns, ensuring accurate invoicing and transparent client relationships.

Identifying inefficiencies and bottlenecks through time data allows agencies to streamline workflows and boost productivity. Accurate billing and comprehensive reporting foster improved client relationships, while insights from time data inform staffing decisions and prevent team burnout. Harvest's integration capabilities and detailed analytics empower PR agencies to leverage time data for strategic decision-making and sustainable growth.

Harvest Timesheet Software for PR Agencies

See how Harvest helps PR agencies track time, manage budgets, and streamline invoicing for multiple campaigns.

Harvest's timesheet software showing PR agency project tracking features.

Timesheet Software for Pr Agencies FAQs

  • Essential features in timesheet software for PR agencies include comprehensive time tracking with both automated timers and manual entry options. Integration with project management tools and flexible billing models like retainers and milestone-based projects are also crucial. Harvest offers these features along with detailed reporting and budgeting tools.

  • Time tracking software improves profitability by ensuring accurate billing and preventing revenue loss. For example, agencies may lose 15-25% of billable revenue due to poor time tracking. Harvest helps capture every billable hour, supports diverse billing models, and integrates with financial systems to streamline invoicing and expense management.

  • Timesheet software like Harvest integrates seamlessly with PR tools such as Asana, Trello, and Jira, ensuring smooth workflow management. This integration allows for real-time tracking of project progress and automates data transfer across systems, reducing manual errors and administrative burden.

  • Best practices for tracking time in a PR agency include daily time entry, categorizing hours as billable or non-billable, and tagging time to specific projects and clients. Regular review processes, such as weekly manager reviews and pre-invoice reconciliations, help maintain accuracy. Harvest supports these practices with its flexible tracking and reporting tools.

  • Harvest helps manage multiple campaigns by enabling centralized time tracking and expense management across projects. It supports retainer management with real-time tracking of hours consumed versus hours remaining, ensuring agencies can manage client expectations and avoid overages.

  • Yes, Harvest supports retainer-based billing by allowing agencies to create recurring invoices for retainers and track additional billable hours. This ensures agencies can manage client agreements efficiently and maintain accurate billing.

  • Time tracking prevents project overruns by providing real-time insights into how time is being spent across projects. This data allows agencies to adjust resources and budgets proactively. Harvest's budget alerts and detailed reporting help agencies stay within project estimates and prevent overruns.