Harvest
Time Tracking
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Lightweight Billable Hours Calculator

For professionals losing up to 50% of revenue from inaccurate time tracking, Harvest offers a seamless billable hours calculator that captures every minute.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Efficient Time Tracking with Harvest

Accurate time tracking is crucial for professionals seeking to maximize revenue and client transparency. Delaying time entry can result in significant revenue losses—up to 50% if time is logged at the end of the week. Harvest addresses this with its intuitive one-click start/stop timers and manual entry options, ensuring every billable moment is captured. Professionals can avoid the typical 10% to 25% revenue loss associated with delayed time logging by using Harvest's seamless tracking features.

Furthermore, Harvest supports tracking in 6-minute increments, aligning with industry standards that balance client fairness and revenue capture. By automating time logging, Harvest helps professionals maintain optimal utilization rates, crucial for meeting annual billable hour targets of 1,800 to 2,200 hours, depending on the industry.

Customizable Billing and Reporting

Understanding billing intricacies is vital for optimizing profitability, especially when dealing with both billable and non-billable hours. Harvest empowers users with flexible project-specific billing options, accommodating both Time & Materials and Fixed Fee projects. This flexibility allows professionals to tailor billing structures to client needs while maximizing revenue.

Harvest also offers customizable reporting features that provide insights into billable efficiency and revenue analysis. Professionals can generate reports detailing time, expenses, budgets, and team utilization, offering a comprehensive view of financial health. These insights are invaluable for improving realization rates, which average around 85%, and ensuring high collection rates, typically above 90%.

Managing Non-Billable Hours Effectively

Non-billable hours, while not directly chargeable to clients, play a significant role in overall productivity and operational efficiency. Harvest allows users to track non-billable hours alongside billable ones, offering a clear picture of time allocation. This feature is essential for identifying productivity drains and optimizing workflow.

With detailed reports that highlight the impact of non-billable tasks, professionals can make informed decisions to enhance operational efficiency. Harvest's ability to track both billable and non-billable hours ensures that teams stay productive and focused on revenue-generating activities, thus mitigating potential revenue losses that can reach $50,000 annually.

Integrations and Accessibility for Seamless Operations

Integration with existing tools is critical for a smooth workflow, and Harvest excels in this area with its compatibility with platforms like Asana, Trello, Jira, and Slack. These integrations ensure that time tracking fits seamlessly into daily operations without disrupting established processes.

Additionally, Harvest's accessibility across web, macOS, Windows, iOS, and Android platforms means that professionals can track time wherever they are, ensuring no billable moment is missed. This cross-platform functionality supports professionals in maintaining high utilization rates, essential for achieving optimal profitability without burnout.

Harvest Billable Hours Calculator

The preview showcases Harvest's intuitive billable hours calculator, highlighting its user-friendly interface and comprehensive tracking features.

Harvest lightweight billable hours calculator screenshot

Lightweight Billable Hours Calculator FAQs

  • Professionals track billable hours efficiently using tools like Harvest, which offers one-click start/stop timers and manual entry options. This reduces the risk of revenue loss from delayed time logging, which can reach up to 50% if not addressed promptly.

  • Harvest's billable hours calculator offers features like one-click timers, manual time entry, customizable billing options, and detailed reporting. These enable professionals to track time meticulously and analyze financial data effectively.

  • Yes, Harvest allows users to track both billable and non-billable hours. This feature helps professionals understand the impact of non-billable tasks on productivity and make informed decisions to optimize workflow.

  • Harvest integrates with numerous tools, including Asana, Trello, Jira, and Slack. These integrations ensure seamless time tracking within existing workflows, enhancing operational efficiency.

  • Harvest offers a free 30-day trial, allowing users to explore its full range of features without commitment. This trial provides an opportunity to assess how well the tool fits professional needs.

  • Using a tool like Harvest helps capture all billable moments, reduce revenue loss, and maintain optimal utilization rates. Detailed reporting and integrations further enhance productivity and financial insight.

  • Harvest's detailed reporting capabilities help improve realization and collection rates by providing insights into billable efficiency and financial health. Professionals can ensure high rates of billed and collected amounts.