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Hourly Rate Calculator on Ipad

Struggling to calculate an accurate hourly rate on your iPad? Harvest makes it easy with flexible tracking and billing solutions tailored for freelancers and teams.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Demystifying Your Hourly Rate: Beyond the Basics

Calculating an hourly rate involves more than dividing an annual salary by 2,080 hours. This common method often leads to undercharging because it overlooks vital factors like personal expenses, business costs, and non-billable time. Freelancers should account for living expenses, office equipment, taxes, and insurance, which alone can consume 20% to 30% of gross income. Moreover, non-billable tasks such as marketing and administrative duties can take up half of a freelancer's available time. Harvest facilitates this process by offering a holistic time tracking approach, ensuring that all hours—billable and non-billable—are accounted for, thus accurately informing your hourly rate calculations.

Calculating an Accurate Freelance Hourly Rate

To set a realistic hourly rate, start by determining your total annual financial needs, which include both personal and business expenses. Subtract time for vacations, holidays, and sick days from the standard 2,080 work hours to find your actual billable hours. For instance, taking 15 vacation days and 7 holidays reduces your working year by 216 hours. With Harvest’s detailed time tracking and integrated invoicing, freelancers can effortlessly manage and calculate these figures, ensuring that every hour worked is accounted for at the correct rate.

The Impact of Non-Billable Hours on Your Rate

Non-billable hours significantly affect your effective hourly rate. Tasks like client acquisition and administrative work, often overlooked, can consume a substantial portion of your workweek. Planning for only 20 billable hours in a 40-hour week is a realistic approach to account for these tasks. Harvest’s one-click timers and manual time entry options allow freelancers to efficiently track both billable and non-billable hours, providing a comprehensive view of time allocation. This data is crucial for adjusting your rates to reflect the true value of your work.

Leverage Technology for Precise Rate Calculations

Advanced time tracking tools are essential for accurate hourly rate calculations. Harvest is a versatile tool that integrates seamlessly with your workflow, offering features like start/stop timers and detailed reporting. These tools help in logging accurate time entries, thus ensuring correct billing and rate adjustments. With the ability to set flexible rates per project or person, Harvest simplifies managing multiple roles and rates. For freelancers working under various contracts, this feature is invaluable in maintaining financial clarity and ensuring fair compensation.

Hourly Rate Calculation with Harvest

See how Harvest on iPad tracks billable hours and calculates accurate hourly rates for freelancers.

Screenshot of Harvest app calculating hourly rates on iPad

Hourly Rate Calculator on Ipad FAQs

  • Calculate your freelance hourly rate by determining your total annual expenses and desired income, then divide by your actual billable hours. Tools like Harvest can assist by tracking all your work hours accurately.

  • Look for apps with comprehensive time tracking, expense management, and flexible rate setting for different projects. Harvest offers these features, ensuring precise hourly rate calculations.

  • Yes, Harvest allows you to set different hourly rates for multiple job roles or projects, making it easy to manage varied billing structures on your iPad.

  • Consider your total annual financial needs, including all business and personal expenses, and account for non-billable time. Harvest helps by tracking these variables, ensuring a fair hourly rate.

  • Non-billable time can reduce your effective hourly rate. By tracking both billable and non-billable hours with Harvest, you can adjust your rates to ensure they reflect the true value of your work.

  • Some time tracking and rate calculation tools offer free plans. Harvest provides a free 30-day trial, allowing you to explore its features on your iPad without commitment.

  • Use apps that compute regular and overtime pay automatically. Harvest integrates time tracking with billing, enabling accurate calculations of both standard and overtime hours.

  • Harvest supports billable hour tracking by offering flexible rates per project or person, ensuring that freelancers can accurately track and bill hours worked.