Harvest
Time Tracking
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Online Billable Hours Calculator

Harvest offers an online billable hours calculator that ensures precision in invoicing, preventing revenue loss. With one-click timers and detailed reporting, Harvest streamlines time tracking for professionals.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Accurate Billable Hours Tracking

Accurate tracking of billable hours is crucial for professionals aiming to maximize revenue. Studies show that recording time immediately preserves 100% of billable hours, while delaying time entry can result in revenue loss. For instance, waiting until week's end can lead to a 50% loss in potential revenue, potentially costing an attorney billing $350 per hour up to $75,000 annually. Harvest addresses this challenge by offering automated tracking of billable and non-billable hours, ensuring accurate and timely entry. With one-click start/stop timers, professionals can log their hours effortlessly, minimizing potential revenue loss.

Optimizing Utilization Rates

Utilization rates are a key performance metric for firms aiming to optimize their billable hours. Top-tier firms achieve 75-85% billable utilization, while average firms manage 60-70%. Increasing utilization from 65% to 75% can generate an additional $20,800 in annual revenue per consultant charging $100 per hour. Harvest provides detailed reports on time and team utilization, allowing firms to identify opportunities to improve these rates. By integrating with project management tools like Asana and Jira, Harvest ensures seamless tracking, helping firms to closely monitor and enhance their utilization metrics.

The Impact of Billing Increments

Billing increments can significantly impact revenue. Using smaller increments, such as six-minute intervals, can capture 15-20% more revenue while maintaining transparency with clients. Conversely, larger increments like 15 minutes might lead to overcharging for brief tasks. Professionals can leverage Harvest to set flexible billing increments per project or person, ensuring that they capture every billable minute accurately. This flexibility not only aligns with industry practices but also supports precise and fair invoicing.

Comprehensive Reporting and Integration

Comprehensive reporting is essential for analyzing productivity and financial performance. Harvest provides detailed reports covering time, expenses, and budgets, which are crucial for evaluating efficiency. The tool's integration capabilities with platforms like QuickBooks, Xero, and Stripe further streamline financial management and invoicing processes. By using Harvest, professionals can seamlessly manage their invoicing from start to finish, aided by automated time tracking and comprehensive reporting features.

Explore Harvest's Billable Hours Calculator

See how Harvest simplifies time tracking with one-click timers and detailed reporting for accurate invoicing.

Screenshot of Harvest's online billable hours calculator interface.

Online Billable Hours Calculator FAQs

  • To calculate billable hours, record the time spent on client work and apply your hourly rate. It's crucial to track time immediately to avoid losing potential revenue, as waiting can result in up to a 50% loss. Tools like Harvest automate this process with one-click timers.

  • Billable hours are the hours professionals spend on client-specific work that can be invoiced. Contrarily, non-billable hours cover tasks like administrative work and training, which cannot be charged to clients.

  • Yes, Harvest integrates with popular project management tools such as Asana and Jira, allowing for seamless tracking of billable hours within your workflow.

  • Yes, Harvest allows users to track expenses and capture receipts, making it easier to manage both time and costs associated with client projects.

  • Billing in smaller increments, such as six-minute intervals, can capture 15-20% more revenue compared to larger increments. This practice ensures precise billing for clients and maximizes revenue potential.

  • Harvest offers detailed reports on time and team utilization, enabling firms to identify efficiency gaps. By tracking time accurately and integrating with tools like Asana, Harvest helps improve utilization rates, thus enhancing revenue potential.

  • Yes, Harvest offers a free 30-day trial with no credit card required, allowing users to explore its full range of time tracking and reporting features without commitment.