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Vietnamese Timesheet Template

Harvest offers flexible time tracking suitable for businesses needing project management compliance, addressing challenges like regulated work hours and overtime in Vietnam.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding Vietnam's Working Hour Regulations

Vietnam's labor laws are designed to protect workers by setting clear boundaries on working hours. The standard working time in Vietnam is limited to 8 hours per day and 48 hours per week. However, certain exceptions allow up to 10 hours a day, provided the weekly total does not exceed 48 hours. Additionally, employees must receive at least 24 consecutive hours of weekly rest.

Overtime is strictly regulated. Employers must ensure that overtime does not exceed 4 hours on any standard working day, with a monthly cap of 40 hours and an annual limit of 200 hours. In certain industries, such as manufacturing or seasonal work, this annual cap can be increased to 300 hours with proper approval. Overtime compensation is mandatory, with rates ranging from 150% to 300% of the regular wage, depending on when the overtime occurs.

Crafting Compliant and Effective Timesheet Templates

Creating a timesheet template that complies with Vietnamese labor laws is crucial for any business operating in the country. Employers are legally required to maintain accurate timekeeping records to demonstrate compliance during inspections. A compliant timesheet should include essential fields such as employee details, dates, start and end times, breaks, regular hours, and overtime hours.

Customizing a timesheet template in Excel involves several steps. Start by downloading a basic template and adding labels for employee information and work details. Utilize Excel formulas to calculate total hours and overtime automatically. To prevent errors, protect cells containing formulas from accidental changes. These practices ensure accuracy and streamline the integration of timesheets with payroll systems.

Overtime Rules and Compensation in Vietnam

Overtime work in Vietnam is subject to stringent regulations to safeguard employee welfare. The Labour Code mandates that overtime cannot exceed 50% of the normal daily working hours. Importantly, overtime requires written consent from the employee, except in emergencies.

Compensation for overtime work varies based on timing: 150% of the standard wage for weekdays, 200% for weekends, and 300% for public holidays and paid leave days. Night work, occurring between 10 PM and 6 AM, attracts an additional 30% premium. These rules ensure that employees are fairly compensated for extra hours, supporting both compliance and employee satisfaction.

Key Considerations for Businesses in Vietnam

Businesses in Vietnam must navigate a complex regulatory landscape. Minimum wage rates vary by region, necessitating awareness of local laws. Additionally, industries like healthcare and transportation have specific scheduling rules due to irregular hours, though the average weekly limit of 48 hours must be maintained.

Timekeeping for managerial and exempt employees, while more flexible, still requires reasonable record-keeping. The Labour Code 2019 serves as the foundational framework for all payroll and working-hour obligations, ensuring that businesses remain compliant with national standards.

Vietnamese Timesheet Template with Harvest

See how Harvest manages time tracking and compliance with Vietnamese labor laws, featuring flexible templates and accurate records.

Harvest time tracking dashboard tailored for Vietnamese regulations

Vietnamese Timesheet Template FAQs

  • Employers in Vietnam must maintain accurate timekeeping records to comply with labor laws. These records should capture daily attendance, working hours, and overtime. Employers are also required to pay salaries on a monthly basis, at a minimum.

  • Overtime pay in Vietnam is calculated based on the standard wage with specific multipliers: 150% for weekdays, 200% for weekends, and 300% for public holidays. Night shifts add an additional 30% premium.

  • Yes, free timesheet templates for Excel are available and can be customized to meet Vietnamese regulations. These templates should include fields for regular and overtime hours, employee details, and break times.

  • Start with a basic template, then add necessary fields such as employee details and work hours. Use Excel formulas to calculate hours and protect formula cells to prevent accidental changes. Customize the layout for clarity.

  • The maximum working time is 8 hours per day and 48 hours per week. Overtime should not exceed 4 hours per day, 40 hours per month, and 200-300 hours per year, depending on industry specifics.

  • Yes, Harvest supports overtime tracking by allowing users to create specific 'Overtime' tasks. This feature aids in ensuring compliance with labor laws and accurate payroll processing.

  • Employees working more than 6 hours are entitled to a 30-minute meal break. For 8-hour shifts, a 1-hour break is required, and night shifts need a minimum 45-minute break. Shift workers need a 12-hour break between shifts.