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Overtime Calculator for Salaried Employees

Harvest offers a robust time tracking and invoicing solution, helping teams and freelancers manage their hours efficiently. While not focused on overtime calculations, Harvest excels in tracking billable time and managing invoices.

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What will your overtime pay be?

Calculate regular and overtime earnings based on your hours and rate. Supports standard time-and-a-half and double-time multipliers.

$
Standard is 40 hours/week (FLSA threshold)
1.5x
1.5x = time and a half (most common). 2x = double time (CA after 12h, holidays).
Some states require 2x pay after 12 hours/day or on 7th consecutive day.
Total gross pay $0
Regular pay $0
Overtime pay (1.5x) $0
Double-time pay (2x) $0
Effective hourly rate $0

Track overtime hours with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
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Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
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Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding Overtime for Salaried Employees

Many people believe that being salaried automatically exempts employees from receiving overtime pay, but this is a misconception. According to the Fair Labor Standards Act (FLSA), salaried employees can qualify for overtime if they are classified as "non-exempt," meaning they do not meet specific exemption criteria. The FLSA mandates that non-exempt employees receive overtime pay at one and a half times their regular rate for hours worked over 40 in a workweek.

To determine eligibility, employees must pass three tests: the Salary Basis Test, indicating a fixed salary; the Salary Level Test, with a minimum of $684 per week; and the Duties Test, involving executive, administrative, or professional responsibilities. Misclassification can result in significant back wages and penalties for employers, highlighting the importance of accurate classification.

Calculating Overtime for Non-Exempt Salaried Employees

Calculating overtime for salaried non-exempt employees requires converting their salary into an hourly rate. First, determine the employee's weekly salary by dividing their annual salary by 52 weeks. Then, calculate the regular hourly rate by dividing this weekly salary by the standard hours covered, typically 40 hours.

For example, if an employee earns $800 weekly, their hourly rate is $20. Overtime pay is calculated at 1.5 times this rate, so $30 per hour for overtime. If they work 10 overtime hours, their overtime pay will be $300, making their total weekly earnings $1,100. This straightforward calculation ensures compliance with the FLSA.

State-Specific Overtime Regulations

Understanding state-specific overtime laws is crucial, as many states have stricter regulations than federal law. Some states, like California, require daily overtime pay for hours worked over eight in a day, alongside weekly overtime rules. Additionally, certain states have double-time pay requirements, such as California, where employees earn double their regular rate after 12 hours in a day.

Employers must adhere to the most employee-friendly laws, whether federal or state. Moreover, states like California have higher salary thresholds for exemption, setting the bar higher at $1,352 per week starting January 2026. These regional variations necessitate careful attention to ensure compliance and fair employee compensation.

Best Practices for Managing Overtime

Accurate timekeeping and classification audits are essential for employers to manage overtime effectively. Ensuring non-exempt employees accurately log their hours prevents potential misclassification issues and ensures compliance with FLSA guidelines. Regular training for managers on overtime regulations can further mitigate risks.

For employees, understanding their classification and keeping personal records of hours worked can protect their rights. Employers should communicate overtime eligibility clearly and stay informed about federal and state law changes, as these can directly impact salary thresholds and exemption criteria.

Overtime Calculations with Harvest

See how Harvest facilitates accurate time tracking for salaried employees, ensuring compliance with FLSA overtime rules.

Harvest time tracking screenshot with overtime context

Overtime Calculator for Salaried Employees FAQs

  • To calculate overtime pay for salaried employees, first determine their weekly salary by dividing their annual salary by 52 weeks. Then, calculate the regular hourly rate by dividing the weekly salary by the standard hours, usually 40. Overtime pay is 1.5 times this hourly rate for hours worked over 40 in a week.

  • The overtime rate for salaried non-exempt employees is generally 1.5 times their regular hourly rate. To find this rate, divide the weekly salary by the standard hours it covers, typically 40, then multiply by 1.5 for the overtime rate.

  • Yes, salaried employees can be eligible for overtime pay if they are classified as non-exempt under the FLSA. To be non-exempt, they must not meet the criteria for exemption, which include specific salary and duties tests.

  • State laws can impose stricter overtime requirements than federal laws. For example, some states require daily overtime pay for hours worked over eight in a day. Employers must comply with the most employee-favorable laws, whether federal or state.

  • When calculating overtime for salaried employees, consider their classification (exempt or non-exempt), the regular hourly rate, state-specific overtime rules, and any applicable bonuses or commissions that affect the regular rate of pay.

  • Harvest provides flexible time tracking and invoicing solutions ideal for salaried employees who need to track billable hours. While it doesn't handle complex overtime calculations, it excels in managing time and expenses efficiently.

  • Yes, Harvest integrates with popular tools like Asana, Trello, Jira, Slack, and more to streamline time tracking and collaboration, ensuring seamless workflow management across platforms.