Harvest
Time Tracking
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Secure Billable Hours Calculator

Harvest is a secure solution for tracking billable hours, offering advanced encryption and compliance with industry regulations to protect sensitive data.

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What should you charge per hour?

Most freelancers and consultants dramatically undercharge. This calculator accounts for what most people miss: non-billable time, taxes, and overhead.

$
Accounting for vacation, holidays, sick days
60%
Most freelancers can bill 50-70% of their time. The rest goes to admin, marketing, proposals, and learning.
$
Software, insurance, equipment, accounting, taxes beyond income tax, etc.
Your break-even rate $0
Recommended rate (+20% buffer) $0
Billable hours per week 0h
Equivalent daily rate $0

Start tracking your billable hours

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Why Secure Billable Hours Tracking Matters

Secure billable hours tracking is crucial for maintaining financial health and ensuring compliance with industry standards. Inaccurate timekeeping can lead to significant financial losses, with manual errors costing businesses up to 7% of their total payroll annually. Moreover, time theft, including practices like "buddy punching," impacts 75% of U.S. businesses, resulting in over $50 billion in losses each year. Therefore, implementing a reliable and secure billable hours calculator is essential to mitigate these risks.

Using a tool like Harvest not only helps in accurate time tracking but also safeguards sensitive data. The global cost of cybercrime is projected to reach $10.5 trillion annually by 2025, making data security a top priority. Harvest employs advanced encryption methods such as AES-256 and ensures secure data transmission through SSL/HTTPS protocols, protecting your business from potential threats.

Key Features of a Secure Billable Hours Calculator

A secure billable hours calculator must offer robust features that address both functionality and security. Firstly, encryption is vital; tools should use AES-256 for data at rest and SSL/HTTPS protocols for data in transit to protect information from unauthorized access. Additionally, multi-factor authentication (MFA) is essential for enhancing login security, while access controls restrict sensitive data to authorized personnel only.

Harvest excels in these areas by providing a comprehensive time tracking platform that includes detailed reporting, expense capture, and project budgeting with alerts. This ensures not only the accurate tracking of billable hours but also the efficient management of projects and resources. Importantly, Harvest's integrations with platforms like QuickBooks and Asana streamline workflows, enhancing productivity while maintaining security.

Ensuring Compliance with Time Tracking Regulations

Compliance with data protection regulations is a critical concern for businesses utilizing time tracking solutions. Regulations like GDPR and HIPAA impose strict guidelines on data handling, emphasizing explicit consent and data minimization. Harvest addresses these requirements by allowing businesses to customize permissions and approvals, ensuring that only necessary data is collected and processed.

For industries such as healthcare and legal services, compliance is non-negotiable. The U.S. Department of Labour's recovery of over $202 million in back wages for time-keeping violations underscores the importance of accurate and compliant tracking. Harvest's features are designed to support compliance with these regulations, providing peace of mind and legal security for businesses.

Optimizing Productivity with Harvest's Detailed Reporting

Maximizing productivity is a priority for any business reliant on billable hours. Harvest's detailed reporting capabilities allow businesses to analyze billable efficiency and identify areas for improvement. On average, professionals have 1,200-1,600 billable hours available annually, but automated time tracking can increase capture by 15-20%.

Harvest provides insights into team utilization and project budgets, helping managers allocate resources effectively. By tracking both billable and non-billable hours, Harvest ensures accurate revenue calculations, essential for maintaining profitability. This data-driven approach not only optimizes productivity but also enhances decision-making capabilities.

Harvest's Secure Billable Hours Calculator

Discover how Harvest securely tracks billable hours with encryption, ensuring data protection and compliance. Analyze productivity with detailed reporting.

Screenshot of Harvest's secure billable hours tracking interface.

Secure Billable Hours Calculator FAQs

  • Look for a calculator that offers strong encryption, multi-factor authentication, and secure data transmission. Features like detailed reporting, expense tracking, and project budgeting are also essential for comprehensive management.

  • Ensure the calculator uses AES-256 encryption for data at rest and SSL/HTTPS for data in transit. Multi-factor authentication and access controls further enhance security by restricting unauthorized access.

  • Yes, Harvest allows you to track both billable and non-billable hours, ensuring accurate revenue calculations and efficient time management for various projects.

  • Use automated time tracking to reduce errors and increase captured billable hours by 15-20%. Set clear policies for timekeeping and provide training to ensure accurate entries.

  • Many calculators, including Harvest, offer a free 30-day trial without requiring a credit card. Consider potential subscription costs based on the features and integrations your business needs.

  • Harvest integrates with numerous platforms like Asana, QuickBooks, Slack, and Trello, streamlining workflows and enhancing productivity by connecting time tracking with existing tools.

  • Billable hours are those you can charge clients for, such as direct project work. Non-billable hours include administrative tasks or training sessions, which are tracked for internal analysis.

  • Harvest's detailed reporting features allow you to analyze billable efficiency and team utilization, helping managers allocate resources and improve productivity strategically.