Harvest
Expenses
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Scan All Your Receipts

Harvest offers a seamless way to manage expenses with manual receipt uploads, supporting multiple currencies and mileage tracking, ensuring compliance and accuracy.

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  • Attach receipts to projects & tasks
  • Turn tracked expenses into client invoices
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The Importance of Digitizing Receipts

Digitizing receipts is crucial for modern businesses seeking efficiency and accuracy in expense management. With the digital receipts market expected to reach $5.1 billion by 2033, businesses are increasingly adopting digital solutions to streamline operations. Companies that implement these systems often see a 60–75% adoption rate within six months and a 12–18% increase in customer satisfaction. This shift is driven by the need to reduce the average processing cost of $58 per expense report and minimize the 19% error rate that adds $52 in rework costs.

Many organizations face challenges such as lost or damaged receipts, which digital solutions can address effectively. By digitizing receipts, businesses not only store permanent backups but also facilitate easy sharing, quick searches, and cloud access. This transition not only saves time but also significantly reduces the $8,000–$15,000 annual labor expenses incurred by mid-sized companies processing paper receipts. With Harvest, businesses can manually upload and categorize receipts, ensuring compliance and accuracy in tracking expenses.

How Harvest Supports Receipt Management

Although Harvest does not offer OCR technology for automatic data extraction, it provides a reliable platform for managing expenses by allowing users to manually upload and categorize receipt images. This manual entry ensures that users maintain control over the accuracy of their financial data, which is vital for compliance and auditing purposes. Harvest’s support for different currencies further enhances its utility for businesses operating internationally.

Harvest’s features include the ability to track mileage by creating a mileage expense category, which complements receipt uploads for tax deductions. By using Harvest, businesses can manage their expenses effectively, ensuring that all financial records are accurate and up-to-date, thus facilitating smoother tax preparation and auditing processes.

Streamlining Expense Reporting with Harvest

Efficient expense reporting is critical for organizational transparency and financial health. Traditional methods often involve labor-intensive processes, with an average expense report taking 20 minutes to process manually. Harvest addresses this challenge by enabling users to filter and generate detailed expense reports based on manually entered data. This approach helps businesses reduce the average processing time from 14 days to just 3 days for employee reimbursements.

While Harvest does not automate the categorization of expenses, it allows users to organize financial data effectively, providing clear insights for better budget forecasting and compliance. With its integration capabilities with QuickBooks Online and Xero for invoice management, Harvest ensures that essential financial operations remain seamless and efficient.

Ensuring Compliance with Digital Receipt Management

Compliance with financial regulations is a top priority for businesses, especially when managing receipts and expenses. The IRS and other regulatory bodies require that digital copies of receipts are legible, accurate, and easily retrievable. Harvest aids in maintaining compliance by allowing users to upload receipt images and manually verify information, ensuring that all financial transactions meet regulatory standards.

Moreover, digital systems like Harvest facilitate the enforcement of corporate spending policies by automating validations and flagging suspicious patterns. This capability reduces fraud by up to 80%, providing a secure environment for financial operations. By using Harvest, businesses can ensure that they adhere to necessary legal requirements while optimizing their expense management processes.

Manage Receipts with Harvest

See how Harvest lets you upload and categorize receipts manually, track mileage, and handle expenses in multiple currencies for accurate management.

Screenshot of Harvest expense management interface for receipt uploads

Scan All Your Receipts FAQs

  • To digitize receipts efficiently, use a dedicated scanning app or a smartphone with a scanning feature. Capture receipts promptly to avoid fading and ensure quality by checking that all key details are visible. Store them in the cloud for easy access and backup.

  • Harvest allows manual receipt uploads but does not support automatic scanning or OCR technology. Users must enter and categorize data manually, ensuring accuracy and compliance.

  • Yes, Harvest supports multiple currencies by allowing users to set a default currency and client-specific currencies. This feature aids businesses in managing international expenses efficiently.

  • Harvest helps users track mileage by allowing them to create a mileage expense category and enter miles manually. This feature can be used alongside receipt uploads for precise tax deductions.

  • Digital receipt management provides permanent backups, facilitates easy sharing and searching, and saves on average $8,000–$15,000 annually in labor costs for mid-sized companies. It also improves compliance and accelerates employee reimbursements.

  • Ensure receipts are legible, accurate, and easily retrievable by using systems like Harvest. Regular audits and manual verification of uploaded data help maintain compliance with IRS and other regulatory standards.

  • Businesses often face challenges such as lost or damaged paper receipts and the high cost of manual processing. Digital solutions address these issues by providing permanent, easily accessible backups and reducing processing time and costs.

  • Harvest integrates with QuickBooks Online and Xero for invoice management, allowing seamless data flow and efficient financial operations. However, expenses themselves do not sync to these platforms directly.