Staff Expenses App

Mobile expense management has become a necessity as 45% of expense reports are now submitted via mobile devices. By 2025, it's expected that 75% of businesses will rely primarily on mobile expense management apps. This shift is driven by the need for real-time, on-the-go tracking of expenses, which significantly enhances productivity and compliance. Traditional methods like paper receipts and spreadsheets are becoming obsolete, as they often result in errors and inefficiencies.

Harvest provides a streamlined solution for businesses seeking efficient expense management. Available on iOS and Android, Harvest allows users to upload receipts as images or PDFs directly from their mobile devices. This approach not only simplifies the expense tracking process but also reduces the time spent on manual entries, which can be as high as 20 minutes per expense report. By transitioning to Harvest, companies can save over 30,000 hours annually that would otherwise be spent on manual processes.

Automating expense management can lead to significant cost savings, reducing processing costs by up to 74%. For example, manual processing can cost around $58 per report, with additional costs if errors occur. Automated systems like Harvest can decrease these expenses, lowering the cost per report to as little as $6.85. This reflects a broader trend where businesses save on average $41,000 annually by automating just 50 expense reports per month.

Harvest's expense management features empower small-to-medium businesses to track project-based expenses efficiently. With its ability to handle expenses in multiple currencies and the provision of detailed reports, Harvest ensures financial accuracy and control. Although it doesn't offer AI-powered receipt scanning or instant notifications, the platform's simplicity and effectiveness allow businesses to focus on what truly matters: their projects and clients.

Manual expense reporting is prone to errors and fraud, potentially costing companies up to 2.5% of their revenue. Automated solutions can mitigate these risks by implementing strict compliance and fraud prevention measures. For instance, one system detected over 11,258 policy violations in 2024, saving its customers more than $4.6 million.

While Harvest does not provide custom approval workflows or advanced AI analytics, it integrates expenses within its weekly timesheet approval process. This ensures that expenses are reviewed alongside time tracking, maintaining a consistent level of oversight. Moreover, by allowing administrators to create custom expense categories, Harvest simplifies compliance with various financial regulations. This is particularly beneficial for businesses operating across multiple regions, as it supports expenses in multiple currencies.

Digital expense management not only reduces costs but also boosts productivity by over 70%. By eliminating manual data entry and providing real-time financial insights, businesses can focus on core activities rather than administrative tasks. Employees experience less frustration as submission and reimbursement times are significantly reduced, with some systems offering payback periods of less than two months.

Harvest is designed with simplicity in mind, making it an ideal choice for businesses that need straightforward expense management without the complexity of enterprise-level features. By facilitating easy receipt uploads and providing detailed expense reports, Harvest allows businesses to optimize their financial processes and improve employee satisfaction. This focus on user-friendly design ensures high adoption rates and maximizes the benefits of digital transformation.