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Invoice Maker for Netherlands

Harvest provides robust support for European e-invoicing standards, making it a valuable tool for businesses in the Netherlands.

INVOICE DRAFT

Add your logo here
Item type
Description
Quantity
Unit price
Tax
Amount
Subtotal
$0.00
Discount
$0.00
Amount Due
$0.00
Get paid via:
Credit card / Debit card
ACH
Wire transfer
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Add a logo
Show invoice title

Invoice settings

Tax Add up to 2 tax rates
%
Discount Apply a discount percentage
%

Key Features of a Dutch-Compliant Invoice Maker

To ensure compliance with Dutch regulations, an invoice maker must support several essential features. Every invoice issued by a VAT-registered business in the Netherlands must include your VAT identification number (btw-id), which is crucial for tax purposes and confirms your authorization to apply tax. For transactions with other EU countries or where reverse charge applies, the customer's VAT identification number is also mandatory. Additionally, your Dutch Business Register number (KVK-nummer) is compulsory if your business is registered with the Chamber of Commerce, serving as a unique identifier. Invoices require a unique, sequential number without gaps, and a clear invoice date; they must be issued no later than the 15th day of the month following the supply of goods or services. Finally, as invoices contain personal data, the tool must facilitate GDPR compliance, ensuring data is not kept longer than legally required (typically 7 years for financial records) and not used for unauthorized purposes.

Selection Criteria for Choosing an Invoice Maker

Choosing the right invoice maker involves evaluating options based on cost, usability, and flexibility. Consider whether a free or paid option best suits your needs; free tools often provide basic invoicing, while paid solutions typically offer advanced features like recurring invoices and payment integrations. Ease of use is paramount; an intuitive interface reduces errors and streamlines the invoicing process, saving valuable time. Look for customization capabilities that allow you to brand your invoices with your company logo and preferred layout, ensuring a professional appearance while still including all mandatory information. Crucially, the tool should support both full and simplified invoices. Simplified invoices, which have fewer requirements, are permissible for amounts up to €100 (including VAT) or for rectifying previous invoices.

How to Create an Invoice Using an Online Tool

Creating a compliant invoice with an online tool involves a straightforward process, but attention to detail is key.

  1. Enter your company details: Begin by accurately inputting your full legal name, address, VAT identification number (btw-id), and your KVK number if registered.
  2. Add customer information: Include the customer's full name and address. For business-to-business (B2B) or cross-border EU transactions, their VAT identification number is also required.
  3. Detail goods/services: Clearly describe the goods or services provided, including quantity, unit price, and applicable VAT rate. Ensure all information is detailed and accurate to avoid issues with compliance.

Following these steps will help ensure your invoices meet all necessary legal requirements and facilitate smooth financial operations.

Explore the Dutch Invoice Template

Preview your Dutch-compliant invoice, complete with VAT and KVK fields, ready for EU and local transactions.

Invoice Maker for Netherlands FAQs

  • Harvest allows you to add a VAT number to your invoices through the account settings. This ensures that your invoices remain compliant with Dutch tax requirements.

  • Harvest supports UBL e-invoices, which can be used for government contracts in the Netherlands when sent through an external Peppol gateway. This compliance is crucial for businesses dealing with government entities.

  • Harvest includes basic project management features, allowing you to track project budgets, timelines, and team allocations. However, it’s primarily focused on time tracking and invoicing, so for more advanced project management, you might consider using it alongside other tools.

  • Legally, invoices in the Netherlands must include the supplier's and customer's VAT numbers, the invoice date, a unique invoice number, and a description of goods or services provided. They must also show the VAT rate and amount, and be issued no later than the 15th day of the month following delivery.

  • While many online invoice makers offer features that support GDPR compliance, such as data retention controls and secure data handling, it's ultimately the user's responsibility to ensure full compliance with GDPR regulations.