Harvest
Time Tracking
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Billable Hours Tracker for Subcontractors

Harvest is the solution for subcontractors facing revenue loss from inaccurate tracking. It offers flexible billing rates and offline capabilities to ensure precise billable hour management.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Imperative of Accurate Billable Hour Tracking for Subcontractors

Accurate billable hour tracking for subcontractors is essential to prevent financial losses and enhance project profitability. Manual time tracking can lead to a 20% loss in billable hours, impacting revenue. Additionally, 33% of employees admit to time theft, which further erodes profitability. By automating time tracking, subcontractors can reduce payroll errors by up to 80% and save up to 16 hours of administrative work per week, allowing them to focus more on revenue-generating tasks.

Beyond financial benefits, accurate tracking ensures compliance with labor laws, including proper documentation of overtime and breaks. This is crucial for avoiding legal issues and maintaining transparency with clients. Harvest, a leading billable hours tracker, offers solutions that address these challenges, providing subcontractors with tools to accurately log hours, thus fostering trust and transparency through detailed, itemized invoices.

Essential Features of a Modern Billable Hours Tracker

A modern billable hours tracker must offer a range of features to meet the diverse needs of subcontractors. Automated time capture through one-click start/stop timers and manual entry ensures that every minute is accounted for. Harvest excels in this area, providing flexible billing rates that can be customized per project, user, or client, accommodating unique contract terms.

In addition to time tracking, a robust tool should include project and task management capabilities with granular coding, expense tracking, and invoicing features. Harvest provides offline functionality, allowing subcontractors to track hours in areas with no internet connectivity. Detailed reporting and analytics further help in monitoring team utilization and project profitability, making Harvest an ideal choice for subcontractors seeking comprehensive tracking solutions.

Optimizing Operations: Best Practices and Advanced Functionality

Implementing best practices in time tracking can significantly enhance the operational efficiency of subcontractors. Real-time entry and clear categorization of billable versus non-billable work are foundational. Leveraging advanced features like GPS tracking and biometric authentication ensures accurate location and identity verification, reducing the risk of time theft.

Harvest's integrations with tools like QuickBooks and Xero streamline the workflow by automating data transfer, reducing manual errors. Training subcontractors on proper usage and consistent data entry is crucial for maintaining accurate records. Moreover, utilizing custom fields and detailed descriptions for time entries creates a comprehensive audit trail, supporting transparency and accountability.

Choosing the Right Solution: Considerations for Subcontractors

Choosing the right billable hours tracker involves evaluating specific industry needs and integration capabilities. For construction subcontractors, features like mobile accessibility, offline tracking, and GPS are critical. Harvest offers these features along with automated budget alerts to prevent project overspending.

Subcontractors should also consider scalability and user-friendliness, especially for teams working across diverse projects. Harvest’s integration with accounting systems ensures seamless data management, making it a preferred choice for those needing robust, adaptable tracking solutions. Exploring Harvest’s free 30-day trial can help subcontractors assess its suitability for their unique requirements.

Track Billable Hours with Harvest

Explore how Harvest provides subcontractors with tools for accurate billable hour tracking, including flexible rates and offline functionality.

Screenshot of Harvest's billable hours tracking features for subcontractors.

Billable Hours Tracker for Subcontractors FAQs

  • Essential features include automated time capture, flexible billing rates, offline tracking, and integration with accounting systems. Harvest offers all these, ensuring subcontractors can accurately track billable hours across projects.

  • Harvest allows users to set custom billing rates per project or client. This flexibility ensures that subcontractors can accommodate varying contract terms and accurately bill clients according to specific agreements.

  • Yes, Harvest supports offline tracking. This feature is particularly useful for subcontractors working in remote areas without reliable internet access. Time data is synced automatically once a connection is restored.

  • Billable hours trackers like Harvest integrate with accounting systems such as QuickBooks and Xero. This integration facilitates seamless data transfer, reducing manual entry and potential errors, thus streamlining financial processes.

  • Automated time tracking can lead to a 10% increase in billable time, reduce payroll errors by up to 80%, and save up to 16 hours of administrative work per week. Harvest provides these benefits, enhancing operational efficiency and profitability.

  • Harvest provides detailed time tracking and reporting, which helps subcontractors comply with labor laws regarding overtime, breaks, and accurate billing. This ensures legal compliance and transparency with clients.

  • Best practices include requiring real-time entry, categorizing billable vs. non-billable time, and leveraging features like GPS tracking. Harvest supports these practices, helping subcontractors maintain accurate and compliant records.