Harvest
Time Tracking
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Timesheet App for Subcontractors

Facing inefficiencies with manual timesheets? Harvest simplifies time tracking for subcontractors with integration capabilities and mobile access, improving project efficiency.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Hidden Costs of Manual Timekeeping for Subcontractors

Manual timekeeping methods, such as paper timesheets and spreadsheets, often result in financial inefficiencies for subcontractors. Traditional methods can lead to a 2-8% overpayment due to inaccuracies like time padding and buddy punching. This not only affects the bottom line but also places a significant administrative burden on staff who spend countless hours correcting errors and reconciling records. For larger crews, manual timecard calculation can take approximately 7 minutes per timecard, translating to substantial time loss.

Moreover, without real-time visibility into labor costs and project progress, subcontractors face challenges in timely decision-making. Ineffective tracking can contribute to revenue leakage and delayed billing cycles, significantly impacting project profitability. For instance, construction companies using digital tracking saved over $700,000 in their first year by reducing these inefficiencies. Additionally, compliance with labor laws and certified payroll becomes cumbersome with manual records, increasing the risk of penalties.

Essential Features of a Modern Timesheet App for Construction Subcontractors

A modern timesheet app for construction subcontractors must address specific industry needs. Location verification via GPS tracking and geofencing is crucial to ensure workers clock in/out only when on-site. This prevents time theft and enhances accuracy. Biometric authentication, such as facial recognition, can further prevent buddy punching, ensuring precise hour logging.

Given the remote nature of many job sites, mobile and offline functionality is essential. Apps must allow time tracking without internet connectivity, syncing data once back online. Detailed tracking features, such as logging hours by cost code, task, and project phase, provide granular insights into labor distribution. Integration capabilities with payroll, accounting, and project management systems eliminate data silos, streamlining workflows and enhancing efficiency.

Transforming Operations: Benefits of Digital Time Tracking

Transitioning to digital time tracking offers substantial benefits for subcontractors. Accurate time tracking can directly reduce labor costs and prevent overpayments, improving job costing and saving companies potentially hundreds of thousands annually. Furthermore, automated tracking of breaks, overtime, and specific work classifications simplifies compliance with labor laws and certified payroll, reducing audit risks.

Real-time data access enhances project management by offering immediate insights into project progress, allowing for proactive decision-making and better resource management. Digital approvals streamline administrative tasks and payroll processing, reducing the workload and eliminating manual data entry errors. This transformation leads to improved project efficiency, profitability, and reduced administrative overhead.

Choosing the Right Timesheet App: Key Considerations

When selecting a timesheet app for subcontractors, it's crucial to consider industry-specific designs. Apps built for construction must handle challenges like varied pay rates and union rules. Scalability is also key; the app should manage multiple subcontractors and crews across various projects effectively. An intuitive user interface ensures high adoption rates among field workers.

Support and training are essential; evaluating the quality of customer support and available resources can make a significant difference in implementation success. Conducting a cost-benefit analysis helps assess the total cost of ownership against potential savings and efficiency gains. Exploring free options for basic needs can also be beneficial for smaller subcontractor businesses.

Streamline Subcontractor Time Tracking with Harvest

The preview showcases Harvest's interface for tracking subcontractor hours, highlighting integration with project management tools and mobile access.

Harvest timesheet app dashboard for subcontractors

Timesheet App for Subcontractors FAQs

  • A timesheet app for construction subcontractors should include GPS tracking, geofencing, mobile and offline functionality, biometric authentication, and integration with payroll and project management systems. These features ensure accurate time tracking, prevent time theft, and streamline operations.

  • Harvest offers team management features that allow you to track individual subcontractors’ hours across various projects. Its integration with project management tools streamlines time tracking and reporting, making it easier to manage multiple subcontractors efficiently.

  • Yes, Harvest integrates with popular project management tools such as Asana, Trello, and Jira. This integration helps streamline time tracking and reporting, ensuring that data flows seamlessly between your time tracking and project management systems.

  • There are free options available that can help subcontractors manage basic time tracking needs. However, for more advanced features like integration with project management tools and detailed reporting, a paid app like Harvest may be more suitable.

  • Digital timesheet apps offer real-time insights into labor costs and project progress, reducing revenue leakage and improving decision-making. They help automate compliance with labor laws and certified payroll, reducing audit risks, and streamline administrative tasks, saving time and costs.

  • Yes, Harvest's mobile app allows subcontractors to log hours directly from job sites, even if offline. The data syncs automatically once internet connectivity is restored, ensuring accurate and uninterrupted time tracking.

  • Common challenges include inaccuracies like time padding and buddy punching, leading to overpayments of 2-8%. Manual records also hinder compliance with labor laws and can result in revenue leakage and delayed billing cycles. Digital tracking solutions like Harvest can mitigate these issues.