Harvest
Time Tracking
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Time Tracking App for Digital Agencies

Harvest is the ideal time tracking app for digital agencies, addressing the key challenge of capturing all billable hours to prevent up to 25% revenue loss. With intuitive tracking and seamless integrations, Harvest streamlines agency workflows.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Indispensable Role of Time Tracking in Agency Profitability

Time tracking is crucial for digital agencies seeking to maximize profitability and minimize revenue loss. Without consistent tracking, agencies can lose between 15% and 25% of billable revenue due to unbilled hours. This loss is often attributed to inaccurate time data, leading to underbilling and poor capacity management. Accurate tracking with Harvest ensures that every billable hour is accounted for, supporting data-driven decisions that improve project margins and financial health.

Additionally, Harvest enhances transparency and trust with clients through precise billing. By providing a detailed record of labor costs, agencies can justify their invoices and foster stronger client relationships. This accuracy is essential for maintaining client satisfaction and securing repeat business, which is often the backbone of agency growth.

Key Features: What Your Agency's Time Tracking App Needs

Digital agencies require a robust time tracking tool equipped with essential features to manage their operations effectively. Harvest offers real-time tracking capabilities with one-click start/stop timers, ensuring that time is logged accurately to client projects and tasks. This feature reduces the manual entry errors found in approximately 80% of timesheets, a common industry challenge.

Moreover, Harvest's flexible billing options allow agencies to set customizable billable rates per project or person, aligning with client contracts. The ability to track both billable and non-billable hours provides a comprehensive view of resource allocation, helping agencies prevent revenue leakage and optimize profitability. Detailed reporting on project profitability and team productivity further empowers agencies to make informed business decisions.

Seamless Integration and Workflow Optimization

For digital agencies, seamless integration with existing tools is non-negotiable. Harvest integrates effortlessly with popular project management platforms like Asana, Trello, and Jira, ensuring a smooth workflow. This integration eliminates the administrative burden of transferring data manually and enhances accuracy, thereby reducing errors and saving valuable time.

Harvest also supports integrations with accounting systems such as QuickBooks and Xero, providing end-to-end efficiency in financial management. With mobile and desktop accessibility, Harvest ensures flexible tracking across diverse work environments, catering to the needs of remote and hybrid teams.

Implementing Time Tracking: Best Practices for Agency Adoption

Adopting a time tracking solution like Harvest requires strategic implementation to ensure team buy-in and consistent use. One effective approach is to position time tracking as a supportive tool rather than a means of surveillance. This fosters a culture of trust and encourages agency teams to log time diligently. Setting clear expectations and encouraging daily, task-level time entry can significantly improve accuracy and utilization rates, which should target between 65% and 80%.

Leadership by example is also crucial; when managers and leaders actively track their own time, it demonstrates the tool's value and importance. Regular analysis of time tracking data allows agencies to refine project estimates and optimize workflows, leading to continuous improvement and enhanced profitability.

Time Tracking for Agencies with Harvest

See how Harvest tracks billable hours and integrates with tools like Asana and Trello, optimizing agency workflows.

Harvest dashboard showcasing time tracking for digital agencies

Time Tracking App for Digital Agencies FAQs

  • Time tracking apps help digital agencies maximize profitability by capturing all billable hours, minimizing revenue loss. Accurate time data aids in precise client billing, improving transparency and trust. Additionally, it helps in resource allocation and project forecasting.

  • A good time tracking app for agencies should include real-time tracking, manual entry options, and the ability to differentiate between billable and non-billable hours. Harvest offers these features along with robust reporting and integration with project management tools.

  • Harvest integrates seamlessly with popular project management tools like Asana, Trello, and Jira. This connectivity ensures smooth data flow, reducing administrative tasks and improving workflow efficiency for digital agencies.

  • Yes, Harvest tracks both billable and non-billable hours, providing comprehensive insights into how time is spent. This helps agencies prevent revenue leakage and optimize profitability by understanding the full scope of time expenditure.

  • For agency teams, a target utilization rate typically falls between 65% and 80%. Time tracking helps monitor this metric, ensuring that team energy is focused on revenue-generating activities.

  • While many time tracking solutions offer tiered pricing plans, some provide free options with limited features or users. Harvest offers a free 30-day trial, allowing agencies to explore its full capabilities before committing.

  • To ensure team adoption, agencies should position time tracking as a tool for support rather than surveillance. Setting clear guidelines, encouraging daily logging, and leadership by example can foster a culture of trust and consistent use.