Harvest
Time Tracking
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Create Invoice From Time Tracking

Harvest turns your tracked time and expenses into detailed invoices, eliminating manual entry and reducing errors. Simplify your billing process with Harvest.

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Will this project be profitable?

Estimate your project cost, set the right price, and know exactly how many hours your team can spend before margin disappears.

Total hours across all team members
$
Average rate across all roles on the project
15%
Scope creep is real. Most projects need 10-25% buffer to stay profitable.
Recommended project price $0
Base cost (before buffer) $0
Hours per person per week 0h
Weekly burn rate $0
Max hours before loss 0h

Track project hours with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Foundation: Accurate Time Tracking for Billing

Effective invoicing begins with accurate time tracking, a crucial step for any business aiming to streamline its billing processes. Consistent and real-time time capture ensures that all work is documented, providing a reliable foundation for invoicing. This accuracy is vital, as even a small oversight can lead to a 10-15% loss in billable time, particularly in industries like legal services. By distinguishing between billable and non-billable hours, businesses can ensure that only chargeable work is included in invoices, which is essential for profitability analysis.

Setting up projects, tasks, and client hierarchies in your time tracking system enhances data organization, making it easier to generate detailed reports and invoices. Best practices involve using clear and specific task descriptions, which not only aid in accurate billing but also improve client trust by providing transparency into the services rendered. Harvest excels in this area, offering one-click start/stop timers and manual entries to accommodate diverse tracking preferences, ensuring that no billable hour is overlooked.

Automating Invoice Generation: From Hours to Revenue

Automation in invoice generation transforms tracked hours into revenue with minimal manual effort. Harvest stands out by turning time tracking data directly into invoices, eliminating the need for manual calculations. This process is powered by automatic calculations based on configured hourly rates, which significantly reduces errors and administrative time. With one-click invoice generation, users can swiftly convert tracked hours and expenses into client-ready invoices.

Harvest also supports the management of uninvoiced time and expenses, ensuring that no billable hour goes unnoticed. This automated approach not only enhances accuracy but also increases billability, with some users reporting a 14.8% boost. By leveraging automation, businesses can focus more on delivering quality services, knowing that their billing processes are efficient and precise.

Customization and Professionalism in Invoicing

Invoicing is not merely a financial transaction but an opportunity to reinforce brand identity and professionalism. Harvest allows businesses to customize invoices with company logos, contact information, and detailed breakdowns of services, ensuring that every invoice reflects the company's brand. This level of customization is crucial for meeting diverse client requirements and maintaining professional standards.

With Harvest, invoices can include comprehensive details such as service descriptions, rates, and totals, along with additional notes and tax information. The platform also offers options for exporting invoices in various formats like PDF, which can be sent via email or secure links. This level of detail not only enhances the professional appearance of invoices but also reduces billing disputes by providing clients with clear and transparent billing documentation.

Seamless Integration and Financial Management

Integrating time tracking with accounting systems is essential for efficient financial management. Harvest seamlessly integrates with popular accounting software like QuickBooks and Xero, allowing for smooth data transfer and comprehensive financial record-keeping. This integration ensures that invoice data is synchronized across platforms, minimizing discrepancies and enhancing payroll accuracy.

By connecting time tracking to accounting systems, businesses can track invoice status and manage payments more effectively. Harvest provides detailed reports on time, expenses, and budgets, enabling businesses to make informed financial decisions. This seamless integration not only streamlines operations but also contributes to improved cash flow and reduced revenue leakage.

Create Invoices with Harvest

See how Harvest transforms tracked time into professional invoices. Customize and integrate seamlessly with accounting software.

Harvest interface showing invoice creation from time tracking data.

Create Invoice From Time Tracking FAQs

  • Creating an invoice from time tracking data is simplified with Harvest, which allows you to convert tracked hours and expenses into client-ready invoices with just a few clicks. By using your configured billing rates, Harvest automatically calculates the invoice amount, reducing manual effort and errors.

  • Yes, Harvest offers extensive customization options for invoices. You can add company logos, contact information, and detailed service breakdowns to meet different client requirements. This ensures that your invoices are not only accurate but also professionally branded.

  • Harvest integrates seamlessly with popular accounting software such as QuickBooks and Xero. This integration facilitates smooth data transfer, ensuring that your invoicing and financial records are accurate and up-to-date.

  • Harvest allows you to set unique billing rates for different clients, projects, or team members. This flexibility ensures that your invoices accurately reflect the services provided and the agreed-upon rates, simplifying complex billing arrangements.

  • Automating invoice generation from time tracking offers numerous benefits, including reduced manual data entry, fewer errors, and time savings. It also ensures that all billable hours are accounted for, increasing overall billability by up to 14.8% in some cases.

  • Harvest makes it easy to distinguish between billable and non-billable hours, ensuring accurate invoicing. By marking entries appropriately, you can ensure that only chargeable work is included in invoices, enhancing profitability analysis.

  • Yes, Harvest provides features to monitor the status of invoices, such as sent, viewed, paid, and overdue. This helps in managing accounts receivable effectively and maintaining cash flow.