Harvest
Time Tracking
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Event Management Timesheet

Facing challenges in tracking hours during event management? Harvest offers robust time tracking and invoicing tools to streamline your operations.

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How many hours did you work this week?

Enter your clock-in and clock-out times for each day. The calculator handles breaks, overtime, and weekly totals automatically.

Day Clock In Clock Out Break Hours
Total hours this week 0h
Regular hours (≤40) 0h
Overtime hours 0h
Average hours/day 0h
Total break time 0h

Track time automatically with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Indispensable Role of Timesheets in Event Management

Accurate time tracking is crucial in event management for payroll accuracy, budgeting, and legal compliance. With approximately 75% of U.S. businesses experiencing time theft, and 80% of timesheets requiring corrections, the need for reliable and precise time tracking systems is evident. Event planners who effectively track time can improve their event margins by 10-25%, using actual effort data to inform future pricing strategies. Unlike general time tracking, event management requires addressing unique challenges such as varying work schedules and multiple concurrent projects.

Essential Features of an Effective Event Management Timesheet

An effective event management timesheet must include features tailored to the dynamic needs of event planning. Key functionalities include mobile clock-in/out options, GPS tracking for location verification, and geofencing to ensure staff are clocking in at approved locations. Multi-event tracking allows for detailed job costing, while overtime calculation and prevention mechanisms help manage labor costs. Integration with scheduling, payroll, and invoicing systems can streamline operations, providing comprehensive insights into labor costs and event profitability.

Navigating Overtime and Labor Law Compliance

Understanding and complying with labor laws is essential for event managers. According to the Fair Labor Standards Act (FLSA), non-exempt employees must receive overtime pay for hours worked over 40 in a workweek. Specific exemptions exist for certain seasonal establishments, offering flexibility in workforce management. Compliance requires meticulous record-keeping of hours worked, wages paid, and overtime rates. State-specific regulations, like those in California, may impose additional requirements, such as paying overtime for consecutive workdays, highlighting the need for robust compliance strategies.

Streamlining Operations: From Time Tracking to Invoicing

Seamlessly connecting time tracking with invoicing can significantly enhance operational efficiency. Harvest allows you to convert tracked hours directly into invoice line items, ensuring accurate billing. By integrating with accounting and payroll systems, Harvest automates financial workflows, reducing administrative burdens. This integration helps in margin analysis, providing a clearer understanding of event profitability. Moreover, Harvest’s detailed reporting capabilities enable better billing transparency and can help reduce disputes with clients, facilitating smoother financial transactions.

Event Management Timesheet with Harvest

See how Harvest tracks hours worked for event staff, integrates with planning tools, and generates invoices seamlessly.

Harvest event management timesheet showing tracked hours and invoicing

Event Management Timesheet FAQs

  • An effective event management timesheet should have features like mobile clock-in/out, GPS tracking, geofencing, and multi-event tracking for accurate job costing. It should also include overtime calculation, integration with payroll and invoicing systems, and detailed reporting capabilities.

  • Tracking overtime for event days involves using systems that automatically calculate hours worked beyond the standard 40-hour workweek. Harvest offers features to manage and alert you about overtime, ensuring compliance with labor laws and effective cost control.

  • Yes, there are templates designed for event management that help track hours across various tasks and responsibilities. These templates often include features for categorizing time by event, client, and specific tasks, making it easier to manage complex schedules.

  • Integration of time tracking with invoicing is seamless with tools like Harvest. You can convert tracked hours directly into invoices, ensuring accurate client billing and enhancing financial transparency.

  • Tools like Harvest excel in managing staff hours during events by offering one-click timers, mobile tracking, and integration with planning tools like Asana and Trello. These features streamline time tracking and ensure accurate payroll management.

  • Harvest integrates with popular event planning tools like Asana and Trello, allowing for seamless time tracking and project management. This integration helps ensure that all tracked hours are accurately reflected in project timelines and budgets.

  • Yes, Harvest offers expense tracking capabilities alongside time tracking. You can capture receipts and manage expenses related to event management projects, providing a comprehensive view of project costs.