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Time Tracking
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Generate Timesheet Report

Harvest simplifies the generation of timesheet reports, offering customizable solutions that ensure compliance and enhance project management efficiency.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Understanding the Essentials of Timesheet Reporting

Timesheet reporting is a critical component for businesses aiming to maintain accurate payroll, client billing, and project management. These reports serve as legal documents under the Fair Labor Standards Act (FLSA), which mandates the retention of time cards and wage calculation records for at least two years. Employers must also ensure payment for all hours worked, including those unreported but known to have been performed. Accurate timesheet reporting prevents common issues, such as the loss of up to 38% of billable hours due to untracked activities like meetings and emails.

Key data points in timesheet reports include employee names, dates, hours worked, breaks, overtime, and project details. This data helps businesses comply with labor laws, such as California's requirement for "reporting time pay" when employees are sent home early. By capturing comprehensive work details, timesheets support both legal compliance and operational efficiency.

Choosing and Customizing Your Timesheet Reporting Solution

Selecting the right timesheet reporting solution requires balancing ease of use with robust functionality. Options range from free templates in Excel or Google Sheets to online tools with free plans. Essential features include automated time capture, project/task tracking, and customizable reporting options. Harvest excels in this area, offering customizable time reports with various sorting and filtering options to meet diverse project and client needs.

Customization is key for tailoring reports to specific business requirements. Users can add columns for client, project, task, or activity type and set reporting periods that align with payroll cycles. For enhanced workflow efficiency, integrating timesheet reports with project management tools and payroll systems is crucial. Harvest's integration capabilities ensure seamless time tracking across platforms, providing holistic visibility and control.

Best Practices for Accurate and Compliant Timesheet Reporting

To ensure accurate and compliant timesheet reporting, businesses should establish clear policies and provide comprehensive training. Real-time logging of hours using timers or automated tracking systems, like those offered by Harvest, minimizes inaccuracies that arise from delayed entries. Harvest's automated reminders for timesheet submissions further ensure compliance by prompting timely action.

Implementing a structured approval process is vital for verifying reported hours. Regular monitoring and audits help identify and correct discrepancies promptly, safeguarding data integrity. By fostering a culture of transparency and accountability, businesses can promote honest reporting, which is essential for fair compensation and legal compliance.

Navigating Regional and Industry-Specific Timesheet Requirements

Compliance with regional and industry-specific timesheet requirements is paramount. Federal, state, and local laws impose varying rules on time tracking, including meal breaks, overtime, and reporting time pay. Businesses operating in multiple jurisdictions must adhere to distinct compliance rules, which can complicate record-keeping. Harvest's detailed time entry logs facilitate auditing and compliance across different legal landscapes.

Industries like hospitality and construction face unique regulations, such as predictive scheduling laws or safety standards. Maintaining audit-ready records for retention periods, often up to four years, ensures companies are prepared for inspections. By leveraging Harvest’s robust compliance features, businesses can navigate these complexities with confidence and precision.

Generate Timesheet Reports with Harvest

See how Harvest allows you to generate customizable timesheet reports, ensuring compliance and seamless project management.

Screenshot showing timesheet report generation in Harvest.

Generate Timesheet Report FAQs

  • When selecting a timesheet reporting tool, look for features like automated time capture, project/task tracking, customizable reporting, and integration with other systems. Harvest offers these capabilities, ensuring accurate and efficient time management.

  • Customize timesheet reports by selecting specific columns like client, project, or task, and using custom fields for unique business data. Harvest allows you to tailor reports with various sorting and filtering options to meet your specific requirements.

  • Yes, integrating timesheet reports with project management tools enhances workflow efficiency and visibility. Harvest integrates with popular platforms like Asana and Trello, ensuring seamless time tracking across systems.

  • Automated reminders help ensure timesheet compliance by prompting timely submissions. Harvest sends email notifications to remind managers and admins about deadlines, reducing the risk of missed entries and ensuring data accuracy.

  • Yes, there are templates available in formats like Excel or Google Sheets. These templates provide a starting point for creating customizable timesheet reports. Harvest also offers robust online tools that simplify the reporting process.

  • Harvest provides detailed time entry logs that can be exported for auditing and compliance purposes. This helps businesses maintain accurate records in line with legal requirements and industry standards.

  • To ensure timely submission, educate employees on the importance of compliance and establish clear tracking policies. Automated reminders, like those from Harvest, can prompt timely action and reduce administrative burdens.

  • Common timesheet types include daily, weekly, bi-weekly, and monthly formats, suitable for different pay periods. Harvest offers weekly timesheet summaries that help track employee performance effectively.