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Time Blocking Template

Feeling overwhelmed by your daily tasks? Harvest offers a customizable time blocking template that helps you organize tasks efficiently, boosting productivity by 73%.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

How this utilization rate calculator works

Utilization is the share of paid working hours that are actually billable, and small gaps add up fast.

  • Utilization rate = billable hours ÷ available hours.
  • Revenue = team size × hours per week × utilization × billing rate.
  • Revenue gap = revenue at your target utilization − revenue at your current rate.

The annual opportunity is that monthly gap carried across the year.

Time Blocking with Harvest

Explore Harvest's customizable time blocking template to organize your daily tasks and enhance productivity.

Screenshot of Harvest's customizable time blocking template.

Time Blocking Template FAQs

  • Time blocking templates enhance productivity by providing a structured schedule, reducing context switching, and allowing for better focus on tasks. Approximately 73% of users report increased productivity when using time blocking strategies.

  • Customize your time blocking template by selecting the appropriate time intervals for your tasks, using color-coding to differentiate task categories, and integrating both work and personal commitments. Flexibility is key, so include buffer times for unexpected delays.

  • Time blocking focuses on scheduling specific times to complete tasks, while timeboxing sets a fixed duration to work on tasks. Timeboxing challenges you to complete tasks within the allotted time, whereas time blocking emphasizes when tasks will be done.

  • Yes, time blocking is highly effective for personal tasks. It allows you to allocate specific time slots for personal errands, breaks, and leisure activities, contributing to a balanced work-life schedule.

  • If you struggle to stick to your time blocks, identify the reasons and adjust your time estimates. Build flexibility into your schedule by including buffer times and allow for adjustments as needed to accommodate unexpected changes.

  • Accurate task duration estimation is crucial in time blocking to prevent over-scheduling and stress. Overestimating time for tasks can help accommodate unforeseen delays and ensure a realistic, achievable schedule.

  • Harvest supports time blocking for study routines by allowing users to create customizable time entries for various study tasks. You can also incorporate breaks and leisure activities into your schedule, helping to balance productivity and rest.

  • Yes, Harvest allows you to create separate time entries for breaks and leisure activities, ensuring a balanced approach to time management that includes personal well-being.