Harvest
Time Tracking
Sign up free

Time Tracking App for Ngos

Harvest provides NGOs with robust time tracking tools to manage volunteer and staff hours, ensuring grant compliance and transparency.

Try Harvest Free

How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Indispensable Role of Time Tracking in Nonprofit Operations

Time tracking is crucial for NGOs to maintain accountability and transparency, especially when dealing with grants and donor funds. Accurate time tracking helps organizations report to the IRS on fund usage, which is a requirement for many grants. This process supports functional expense allocation and provides an audit trail. For nonprofits adhering to Generally Accepted Accounting Principles (GAAP), tracking hours is essential for allocating payroll expenses to specific programs and services.

Moreover, effective time tracking boosts operational efficiency, increasing productivity by up to 30 minutes per employee. It also aids in cost management by offering insights into project time requirements, helping to prevent unnecessary labor costs and to adhere to budgets. By logging volunteer hours, NGOs can meet matching fund requirements for competitive grants, turning volunteer efforts into quantifiable in-kind donations.

Core Features of Effective Time Tracking Apps for NGOs

Nonprofits need time tracking apps with features tailored to their unique needs, such as robust volunteer management capabilities. These apps should allow for easy hour logging and categorization, providing self-service options for volunteers to report their time effortlessly. Additionally, detailed project and grant tracking features are essential for attributing time to specific funding sources, ensuring compliance and transparency in financial reporting.

Comprehensive reporting and analytics are critical, enabling NGOs to prepare for audits and showcase their impact. Mobile accessibility and automated time capture enhance convenience and accuracy, accommodating diverse work environments. Apps should also offer customizable timesheet approval workflows, ensuring accuracy and accountability in time reporting.

Transforming Time Data into Tangible Impact and Efficiency

The ability to convert volunteer hours into a monetary value—estimated at over $28 per hour in 2020—can significantly strengthen grant applications and demonstrate in-kind contributions. Tracking this data not only meets grant requirements but also highlights the substantial impact volunteers have on the organization's mission.

Time data can also improve operational efficiency by identifying areas of over- or under-allocation of staff and volunteer time. This ensures fair workload distribution and enhances engagement among employees and volunteers. By leveraging detailed time tracking, NGOs can optimize resource allocation and better plan future initiatives, thus maximizing their impact.

How Harvest Supports NGOs with Advanced Time Tracking

Harvest provides NGOs with powerful time tracking and reporting tools designed to manage both volunteer and staff hours effectively. Its flexible time tracking features ensure compliance with grant requirements by accurately logging volunteer hours. Additionally, Harvest's detailed reporting capabilities are tailored to meet nonprofit funding and transparency needs, vital for showcasing impact metrics and volunteer engagement.

Harvest's team management features allow nonprofits to manage both paid staff and volunteers within a single system, streamlining operations. Custom reporting further enhances accountability for grant-funded projects, making Harvest an ideal choice for NGOs aiming to ensure transparency and efficiency.

Harvest for NGO Time Tracking

Harvest showcases its capabilities for NGOs, offering robust time tracking for volunteer and staff management, ensuring grant compliance.

Harvest time tracking app interface tailored for NGOs.

Time Tracking App for Ngos FAQs

  • A time tracking app for NGOs should include features like robust volunteer management, detailed project and grant tracking, and comprehensive reporting and analytics. Mobile accessibility and customizable approval workflows are also essential.

  • Time tracking software provides tangible proof of community engagement and program effectiveness, which are crucial for grant applications. Accurate logging of volunteer hours can meet matching fund requirements and demonstrate in-kind donations.

  • Harvest enables NGOs to track volunteer hours through its flexible time tracking features, ensuring compliance with grant requirements. This allows organizations to log hours accurately and maintain transparency in reporting.

  • Yes, effective time tracking can boost operational efficiency by revealing productivity increases, such as up to 30 minutes per employee. It helps identify areas of over- or under-allocation of time, optimizing resource allocation.

  • Harvest supports compliance by offering detailed reporting capabilities tailored to nonprofit needs. It enables NGOs to meet legal requirements by accurately tracking volunteer and employee hours, ensuring transparency and accountability.

  • The estimated national value of a volunteer hour was over $28 as of 2020. Converting volunteer hours into a monetary value can help meet matching fund requirements and demonstrate in-kind contributions.

  • Yes, Harvest integrates with a range of tools like QuickBooks, Xero, and Slack, which are essential for nonprofit management. These integrations streamline operations and enhance the overall efficiency of NGOs.