Harvest
Time Tracking
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Timesheet Software for Ngos

Harvest is a powerful timesheet software that helps NGOs efficiently track volunteer hours and manage project-related time, ensuring compliance and transparency.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

Why Time Tracking is Essential for NGOs

For NGOs, accurate time tracking is not just a matter of operational efficiency—it's a cornerstone of financial accountability and compliance. Nonprofits must report detailed financial data to maintain IRS compliance and satisfy grant requirements. With nonprofits spending approximately $2 trillion annually, precise timekeeping is essential for demonstrating how funds are allocated across projects, wages, and administrative functions. Additionally, accurate time tracking helps prevent fraud, which affects over 13% of nonprofit organizations.

By implementing a robust timesheet software like Harvest, NGOs can ensure transparency in reporting to donors and grant-making agencies, fostering trust and fulfilling contractual obligations. Harvest provides detailed reporting capabilities that assist in audit preparation and compliance with IRS Form 990 requirements, ensuring that nonprofits meet all necessary legal standards while optimizing their resource allocation.

Essential Features of NGO-Specific Timesheet Software

NGOs require timesheet software tailored to their unique operational needs, such as tracking volunteer hours and managing diverse funding sources. Key features include comprehensive project and grant tracking, which allows for detailed time allocation across specific projects and funding sources. Harvest excels in this area by offering project budgeting capabilities and customizable reports, essential for grant compliance and financial transparency.

Moreover, NGOs benefit from robust volunteer management tools that facilitate the logging of volunteer hours, scheduling, and recognition. Integration capabilities are also critical, allowing seamless operation with existing payroll and accounting systems. Harvest's integrations with platforms like QuickBooks and PayPal enhance operational efficiency by automating data flow and reducing manual entry errors.

Implementing Timesheet Software: Best Practices for Success

Successful implementation of timesheet software in a nonprofit setting begins with establishing a clear timekeeping policy. This policy should outline daily time entry, approval workflows, and data accuracy measures. Training and communication are vital to ensuring that both staff and volunteers understand the software's benefits and how to use it effectively. By fostering a culture of accountability, NGOs can maximize the potential of their timesheet software.

Harvest supports these efforts with its user-friendly interface and mobile accessibility, ensuring high adoption rates. The software's detailed reporting tools empower NGOs to leverage data for strategic decision-making, informing future program planning and budget proposals. Harvest's project budgeting alerts help prevent overspending, ensuring that resources are allocated efficiently.

Cost Considerations and Support for Nonprofits

Budget constraints are a significant concern for nonprofits. Many timesheet software providers offer free or discounted plans to assist NGOs, with discounts of up to 50% for lifetime use. Evaluating the total cost of ownership is crucial, considering not only subscription fees but also implementation and training costs. However, the potential savings from increased efficiency and compliance can outweigh these initial investments.

Harvest offers a free 30-day trial with no credit card required, providing nonprofits the opportunity to explore its features before committing. Additionally, Harvest's comprehensive support and online resources ensure that NGOs have access to the help they need to optimize their use of the software.

Discover Harvest for NGOs

Explore how Harvest helps NGOs track volunteer hours and manage projects efficiently, ensuring compliance and transparency.

Harvest timesheet software dashboard for NGOs

Timesheet Software for Ngos FAQs

  • Timesheet software helps NGOs by ensuring accurate tracking of volunteer hours and project time, which is crucial for compliance with grant requirements and IRS regulations. It also aids in financial accountability by clearly showing how funds are allocated.

  • NGOs should look for software with features like project and grant tracking, volunteer management, integration with existing systems, and customizable reporting. Harvest offers these features, making it an excellent choice for nonprofit organizations.

  • Yes, many timesheet software providers offer discounts or free plans for nonprofits. Harvest offers a free 30-day trial, allowing NGOs to explore its features without financial commitment.

  • Harvest integrates with platforms such as QuickBooks and PayPal, streamlining financial processes and reducing manual data entry. These integrations enhance operational efficiency for NGOs.

  • Yes, Harvest provides detailed reporting capabilities that assist with grant compliance by tracking time on grant-funded projects and generating reports needed for audits and donor transparency.

  • Best practices include establishing a clear timekeeping policy, providing training and communication to staff and volunteers, and leveraging data for strategic decision-making. Harvest's user-friendly interface supports these efforts.

  • Timesheet software provides insights into how time and resources are utilized, helping NGOs optimize staffing and workflows. This data-driven approach enables more strategic resource allocation and improved organizational effectiveness.