Harvest
Time Tracking
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Time Tracking Software for Ngos

Harvest is the perfect time tracking solution for NGOs needing to manage volunteer hours and ensure compliance with labor laws. It offers detailed reporting to enhance grant transparency.

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Will this project be profitable?

Estimate your project cost, set the right price, and know exactly how many hours your team can spend before margin disappears.

Total hours across all team members
$
Average rate across all roles on the project
15%
Scope creep is real. Most projects need 10-25% buffer to stay profitable.
Recommended project price $0
Base cost (before buffer) $0
Hours per person per week 0h
Weekly burn rate $0
Max hours before loss 0h

Track project hours with Harvest

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
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1:24:09
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1:30:00
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0:45:00
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Today's total 6:54:09

Why NGOs Need Precise Time Tracking

Accurate time tracking is crucial for NGOs to meet compliance requirements and enhance operational transparency. Nonprofit organizations are legally obligated to report the utilization of funds and grants to the IRS, making precise timekeeping essential for maintaining donor trust and securing future funding. With staffing costs often comprising the largest portion of an NGO's overhead budget, efficient time management can lead to significant savings. The economic value of a volunteer hour ranges from $20 to $35, highlighting the financial impact of effective volunteer management.

Harvest addresses these needs with its robust time tracking capabilities, ensuring NGOs can track both paid and volunteer hours accurately. This precision is vital for compliance with federal regulations like the Uniform Guidance (2 CFR 200.430), requiring documentation of actual hours worked for federally funded projects. By utilizing Harvest, NGOs can streamline their time tracking processes, ensuring compliance and maximizing their budget's impact.

Managing Volunteer Contributions with Harvest

Volunteer management is a vital component for NGOs, as volunteers contribute significantly to their mission. However, managing volunteer hours can be challenging without the right tools. Harvest provides a comprehensive solution that empowers volunteers to log their own hours using mobile apps, desktop apps, or browser extensions. This self-service approach not only boosts engagement but also enhances accountability, ensuring that every volunteer's contribution is recorded accurately.

In addition to logging hours, Harvest's time tracking software allows NGOs to categorize volunteer contributions by project or task, offering a detailed view of how volunteer efforts align with organizational goals. This level of detail is invaluable for reporting to stakeholders and optimizing resource allocation. By integrating Harvest into their operations, NGOs can effectively manage volunteer contributions while maintaining transparency and compliance.

Ensuring Compliance and Optimizing Resources

Compliance with labor laws and grant requirements is a top priority for NGOs, particularly those receiving federal funding. The Affordable Care Act (ACA) and Fair Labor Standards Act (FLSA) require accurate documentation of employee hours to avoid penalties. Harvest's detailed reporting capabilities help NGOs track time spent on grant-related projects, ensuring compliance and transparency.

Moreover, Harvest's custom reporting features cater specifically to nonprofit project requirements, allowing organizations to tailor reports to meet their unique needs. This functionality aids in verifying funding allocation and identifying areas for operational improvement. By using Harvest, NGOs can not only ensure compliance but also optimize their resource management, ultimately enhancing their mission effectiveness.

Cost-Effective Solutions for Nonprofits

Cost is often a significant concern for NGOs when selecting time tracking software. Fortunately, many providers, including Harvest, offer discounts for nonprofits. Some offer a 30% reduction on paid plans, while others provide 50% lifetime discounts or even free versions for an unlimited number of users. These cost-effective solutions enable NGOs to access advanced time tracking capabilities without straining their budgets.

Harvest's flexible pricing options ensure that NGOs of all sizes can benefit from its powerful features. By investing in Harvest, NGOs can improve their time tracking accuracy, ensuring compliance with labor laws and grant requirements while maintaining financial transparency. This investment in technology can lead to better resource allocation and enhanced donor confidence, ultimately supporting the nonprofit's mission.

Time Tracking for NGOs with Harvest

See how Harvest helps NGOs track volunteer hours and ensure compliance. Detailed reporting improves transparency and funding accountability.

Screenshot of Harvest's time tracking dashboard for NGOs

Time Tracking Software for Ngos FAQs

  • NGOs should look for time tracking software that offers volunteer hour logging, project tracking, and detailed reporting capabilities. Compliance with labor laws and grant requirements is also critical. Harvest provides these features, along with customizable reports tailored to nonprofit needs.

  • Time tracking software like Harvest allows volunteers to log their own hours, promoting accountability and engagement. It categorizes time by project or task, offering insights into how volunteer efforts contribute to organizational goals. This aids in reporting and resource optimization.

  • Yes, many time tracking software providers offer discounts for nonprofits. Harvest offers flexible pricing, including free trials and discounts, making it accessible for NGOs of all sizes to benefit from its features without financial strain.

  • Time tracking software like Harvest provides detailed reports of hours worked, crucial for compliance with laws like the FLSA and ACA. It documents actual hours for federally funded projects, ensuring NGOs meet regulatory requirements and avoid penalties.

  • Implementing time tracking in an NGO enhances compliance, resource allocation, and financial transparency. Software like Harvest improves reporting accuracy, aids in securing funding, and boosts donor confidence by showcasing effective use of resources.

  • Harvest integrates seamlessly with various systems, including payroll, CRM, and project management tools. This integration ensures a smooth data flow, providing comprehensive insights and improving operational efficiency for NGOs.

  • Yes, Harvest's detailed time reports track hours spent on specific grant-related projects, ensuring compliance and transparency. This feature helps NGOs meet reporting requirements and optimize their funding utilization.