Harvest
Time Tracking
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Time Tracking App for Web Agencies

Harvest is the perfect time tracking app for web agencies, eliminating up to 30% revenue loss from untracked hours with its real-time and flexible tracking capabilities.

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How much revenue is your team leaving on the table?

Most agencies run at 55-60% utilization. Even a small improvement means significant revenue. See what closing the gap looks like for your team.

Number of people who track billable time
$
Blended rate across roles (junior, senior, lead)
55%
Percentage of total hours that are billable. Industry average is 55-60%.
75%
A realistic target for service businesses is 70-80%.
Monthly revenue gap $0
Revenue at current utilization $0/mo
Revenue at target utilization $0/mo
Extra billable hours needed per person/day 0h
Annual revenue opportunity $0

Start tracking team utilization

Walk through the entire flow below. Start a timer, check your reports, and create a real invoice — all in three clicks.

Go ahead — start tracking!

One click and you're timing. Try it right here: start a timer, add an entry, edit the details. This is exactly how it feels in Harvest.

  • One-click timer from browser, desktop & mobile
  • Works inside Jira, Asana, Trello, GitHub & 50+ tools
  • Duration or start/end — your call
  • Day, week & calendar views to stay on top of it all
  • Friendly reminders so no hour gets left behind
Acme Corp
Website Redesign
Homepage layout revisions
1:24:09
Content Strategy
Blog calendar planning
1:30:00
SEO Audit
Technical audit report
0:45:00
Brand Guidelines
Color system documentation
2:15:00
Logo Concepts
Initial sketches round 1
1:00:00
Today's total 6:54:09

The Indispensable Role of Time Tracking in Web Agencies

Time tracking is essential for web agencies, as time is their core product. Agencies that lack robust time tracking systems can lose between 15% and 30% of their billable revenue due to untracked hours. This revenue loss directly impacts profitability and financial health. Accurate time tracking helps agencies increase their billable utilization rates from an industry average of 60-65% to an optimal range of 75-85%, potentially capturing an additional 10-20% in billable hours. With Harvest, web agencies can seamlessly connect time, tasks, and projects, ensuring every billable hour is accounted for and invoiced.

Beyond revenue, effective time tracking enhances resource utilization and prevents burnout. By monitoring key metrics such as utilization rate, billable ratio, and project profitability, agencies can make informed decisions that improve operational efficiency. Harvest's detailed reporting features provide insights into team productivity and project profitability, enabling agencies to optimize workflows and enhance client relations.

Key Features to Prioritize in a Time Tracking App

When selecting a time tracking app for a web agency, it's crucial to prioritize features that align with both operational and financial goals. Core functionalities should include real-time tracking, manual entry options, and automation capabilities. Harvest excels in this area with one-click timers and manual time entries, ensuring accurate and flexible tracking of both billable and non-billable hours.

Financial management features like budgeting, invoicing, and flexible billing rates are critical for accurate client billing. Harvest supports customized billing rates by person, project, or task type, and allows seamless invoice generation directly from tracked time. Additionally, project oversight features such as task management and progress monitoring are essential. Harvest integrates with popular project management tools like Asana and Trello, streamlining workflows and enhancing team collaboration.

Leveraging Time Data for Enhanced Project Management and Client Relations

Time data is a powerful tool for improving project management and client relations within web agencies. By accurately tracking time, agencies can enhance project forecasting and execution, reducing time-to-estimate variance and mitigating scope creep. Harvest's real-time tracking and detailed reporting provide transparency into project progress, allowing for adjustments and rebalancing of workloads as needed.

Transparent reporting builds client trust, as agencies can offer detailed invoices and progress reports that reflect actual work completed. Harvest's ability to categorize billable versus non-billable hours and generate professional invoices from tracked time ensures clients receive clear and accurate billing. This transparency not only fosters strong client relationships but also supports data-driven decision-making for improved agency profitability.

Implementing Time Tracking: Best Practices for Agency Success

Successful implementation of time tracking in web agencies requires clear guidelines and team adoption. Agencies should establish a policy for tracking time, share it during onboarding, and review it regularly. Encouraging daily logging habits, such as starting a timer at the beginning of a task, helps prevent inaccuracies. Harvest aids in this by offering customized notifications and timesheet reminders to improve compliance.

Automation and integration are key to reducing friction in time tracking. Harvest's integrations with project management tools and automated timers streamline the process, making it easier for teams to adopt. Agency leaders play a crucial role in promoting a time-tracking culture by visibly tracking their own time, which encourages team members to follow suit. Regularly reviewing reports can help identify inefficiencies and inform pricing adjustments, ensuring continuous improvement and success.

Harvest for Web Agencies

The preview shows Harvest's time tracking capabilities for web agencies, highlighting real-time tracking and integration features.

Screenshot of Harvest time tracking app for web agencies

Time Tracking App for Web Agencies FAQs

  • Web agencies benefit from time tracking apps by reducing revenue loss from untracked hours and increasing billable utilization rates. Accurate time tracking captures all billable hours, improving profitability and financial health. Harvest offers detailed reporting and integration capabilities to enhance project management and client billing.

  • A time tracking app for web agencies should include real-time tracking, manual entry options, budget tracking, invoicing capabilities, and detailed reporting. Harvest provides these features along with flexible billing rates and integrations with popular project management tools like Asana and Trello.

  • Harvest aids client billing by allowing agencies to categorize billable and non-billable hours, set custom billing rates, and generate invoices directly from tracked time. This ensures accurate billing and builds client trust through transparent reporting.

  • Yes, Harvest integrates with popular tools like Asana, Trello, and Slack, among others. These integrations streamline workflows by connecting time tracking with existing project management and communication platforms, enhancing overall agency productivity.

  • Time tracking improves agency profitability by capturing all billable hours, reducing revenue loss, and providing data for informed decision-making. Harvest's detailed reporting and analytics help agencies identify low-margin clients and optimize pricing strategies.

  • Best practices include setting clear tracking guidelines, encouraging daily logging, and utilizing automation and integrations. Harvest supports these practices with customized notifications and seamless integrations, promoting team adoption and accurate time data collection.

  • Yes, Harvest supports tracking for freelancers and remote teams by offering permission levels to control project visibility and allowing easy time logging. This flexibility ensures that all team members can participate without compromising data integrity or incurring excessive costs.